Entrance & Exit Procedures
What three items must be updated for every student who enters Learning Support?
A row on the alpha list
A folder in the Shared drive
Student collaboration document - update stage
How often is the WRAT-5 (necessary subtests) done for students with academic goals? What about students on ICAP or TICAP (full test)?
Academic goals: Once per year
ICAP or TICAP: Twice per year
How often must a monitor check-in form be completed?
Once per month for four months
What shared document lists all students receiving Learning Support services and where can you find it?
Alpha list
A family wants to opt out of learning support services. What form is required?
Parent/Guardian Opt Out Agreement
Who approves bypassing parts of the pre-referral process for urgent needs?
Director of Student Support Services and/or Pk-12 Inclusion Coordinator
How many meetings are required for a case manager to have with families for student's on ICAP or TICAP?
After four months of being on monitor status, what three options are there for a student?
Exit monitor status
Remain on monitor status
Re-enroll in an accommodation plan or ILP
Where are signed plans and meeting notes stored?
Student's shared drive under 'Meeting Notes' and 'Student Documentation' within their LS or Counseling folder
What month does the Matriculation process begin for grades 1-12?
March
What document must be shared no more than two days after an exit meeting?
Notice of Exit Letter and meeting notes
How many minutes total of observation must be done of students on accommodation plans over the course of an academic year?
45 Minutes
A student enrolls with an ADHD diagnosis and past accommodations. What happens next?
The Learning Support Admissions Designee uploads docs and notifies the grade-level case manager; the case manager develops an accommodation plan and holds meeting with family, teacher, and student (as appropriate)
Which icons on PowerSchool require a link? (Hint, there are 7)
TEA ILP
ICAP
TICAP
ILP
Accommodation Plan
TEA Accommodation Plan
Medical Alert
What does TICAP and ICAP stand for?
TEA Individualized Curricular Adjustment Plan
Individualized Curricular Adjustment Plan
What is the timeline to develop student documentation after entering Learning Support?
4 Weeks; 2 weeks for TEA ILP
When must ILP and TEA ILP beginning of the year meetings be done by?
By the end of the last week in September
What three steps must be taken if a student is withdrawing from Nido and has a plan?
Provide the leaving family with a PDF of the latest version of the student’s ILP, TEA ILP, accommodation plan, ICAP, or TICAP.
Cut and paste the student’s row on the Alpha List from the division tab to the withdrawn tab; adjust information to ensure it fits into the withdrawn tab.
Move the student’s folder from the Student Support Services Shared Drive in their ‘Class of’ folder to the correct class in the ‘_Withdrawn/Exited Students’ folder.
How long does a case manager have to update the alpha list when new information is gained (evaluations, assessment results, shifting services, etc.)?
7 Days
What month does the matriculation process begin for K2?
May
After an accommodation plan exit, what three actions must the case manager take in PowerSchool/Shared Drive?
1. Remove icon
2. Move folder to "Withdrawn/Exited"
3. Update alpha list
What must case managers do by the third Wednesday in June for all plans?
- Make a copy of each plan; date for next academic year; draft goals for next academic year to ensure plan is ready for new case manager
- Ensure completion of any necessary and updated information on the Alpha List and Student Collaboration Document
What happens if a monitor check-in coincides with progress reports?
The progress report may count as a check-in
How are new enrollees with prior or suspected needs flagged before the school year begins?
Documents are uploaded to Open Apply and reviewed by the admissions designee, who send to the case manager
What should you be reading every week to find the most updated information about what is happening in Student Support Services and what items you have to-do as a team?
THE CONNECTION!