Facilities
The device that will help a large number of people to read the presentation at the same time.
What is a Projector/Projection screen?
Bring your own because they are usually dried out.
What are dry erase markers?
Usually sent in Outlook, this is how participants know the time and place of the meeting.
What is an invitation/appointment?
The two most basic features of a meeting.
What is meeting time and meeting location?
The authorization item provided by security to all employees and guests who enter NNS premises.
What is a company-issued badge?
Be prepared to bring your own to show the presentation, if there isn't one available on location to connect to the system.
What is a computer?
Copies you may want to make ahead of time to bring to the meeting.
What are print-outs/reports/presentations?
The list of what will happen in the meeting. Keep it simple and provide it before or at the beginning of the meeting.
What is the meeting agenda?
The number you may or may not select, but which you must still carefully gauge.
What is the size of the guest/participants list?
State-issued item you are required to have to operate a shipyard vehicle.
What is a driver's license?
The Cisco audio device that can connect to online meetings or phone calls.
What is the conference room phone?
An excellent idea to provide to attendees during a workshop or training session.
What is scratch paper and pen/pencils?
A set of rules for potentially chaotic meetings.
What are Rules of Conduct?
This will keep participation strong or avoid wasting time if participants are reminded throughout the meeting.
What is the purpose or drive of the meeting?
NNS employees are still learning to use this feature to cut down on background noise during teleconferences.
What is the WebEx mute microphone function?
A frequently used high definition audio and video cable you might need to bring to the conference room if none is provided.
What is an HDMI cable accessory?
Requires budget, but a very good idea for early, midday, or late meetings.
What is coffee/food/lunch/breakfast/dinner catering?
This comes in various forms: minutes, a thank you note, an action list, a survey, a report.
What is a post-meeting communication/wrap-up?
These heavily contribute to the atmosphere of the meeting, and could be managed with rules of conduct.
What are participant personalities?
The most popular kind of meeting at NNS.
What is a status update?
A place to write down collective decisions for the whole room to see. Leave it the way you found it.
What is a white board?
Information that, if read ahead of time, could save time during the meeting.
What are documents/"homework" provided to participants before the meeting?
Considered the "right thing to do" after a meeting, especially when there are action items.
What is follow-up or follow-through?
An "informal process of quietly laying the foundation for some proposed change or project by talking to the people concerned and gathering support and feedback."
What is Nemawashi?
Don't just assume that because you put a meeting on Outlook they will show up. Pick up the phone and ask.
What is the best way to ensure that your participants will be available to come to the meeting?