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Who are the main points of contact for Operations?
Brian Forde Jr, Chief of Operations and Brittany Silva, Deputy Chief of Opertions
Where can I find contacts for my specific school?
Utilize the SY25/26 directory- facilities tab
How do you apply for a permit to use a space in a building for an event?
All permits must be submitted through School Dude for any events/ activities that occur before/after school hours or on weekends/holidays.
Who is the main point of contact for Building Services?
PJ Preskenis
What is the building services grounds crew responsible for?
The daily Custodial Cleaning Work Schedule covers grounds.
Anything outside of the day-to-day maintenance of the grounds, such as playground repairs or fallen tree limbs, should be submitted as a work order to Asset Essentials.
What Departments is Operations responsible for?
Facilities, Food and Nutrition and Transportation
What is the name of the work order system?
Asset Essentials
What are the cleaning protocols for my building?
All buildings are cleaned daily.
Custodial Cleaning Work Schedules are posted in the Custodian’s Office and are available upon request.
All bathrooms get a complete top-to-bottom cleaning nightly, in addition to scheduled touch-ups and emergency responses during the day.
All schools have on hand a 2-month supply of soap, paper towels, toilet paper, and other essential cleaning supplies. Please contact your Custodian first if supplies are needed.
Who is the main point of contact for PESE
How do you handle concerns around water, energy or electricity?
Main Offices should call the Energy Division office at 617-635-8740 for any emergency questions or concerns, especially regarding thermostats and classroom temperatures.
Submit a work order to Asset Essentials for all non-emergency requests.
What is the system used by Transportation for school buses?
The Zum school portal is used to locate buses in real-time. Schools have access to all the same information that BPS Transportation has to track their buses through Zum. Using Zum to track your buses is faster than calling the Principal Line.
URL: school.ridezum.com (see this training guide for a demo)
Credentials: Log in using your BPS email address
Questions? Email your Transportation Officer
What types of work orders are prioritized?
Life, health, safety
What is the breakdown of the Facilities Department?
Leadership team (Executive Director and Deputy), Building Services, PESE (Planning, Engineering, Sustainability and Environment), Projects, Finance & Operations, Strategic Initiatives and Special Projects
Who is the main point of contact for the Strategic Initiatives?
Jake Lacey
How will communications be delivered for projects and district initiatives?
Communication will come from the respective project manager in person and in writing ( email/memo)
What is the mission of Food and Nutrition Services?
Our Mission
To create delicious meals that our diverse students enjoy.
Our Vision
To be a leader in creating lifelong healthy eaters, supporting proud, skilled staff and building a strong local food system.
Who has access to enter work orders?
Custodian, School Leader, and School Designee
Who is the main point of contact for Facilities Leadership?
Executive Director, Anthony Pena and Deputy Director, Keyla Jackson
Who is the main point of contact for Special Projects?
Carolyn Meadow-Marquez
How should I request projects such as radiator covers, painting,and ect.
Requesting projects and improvements should be submitted via the FMT 03 form, which will require feasibility and budgeting as the next steps to determine if the work will move forward.
How do I handle a concern in my building?
All building/facilities concerns should first be directed through your custodial staff, then the Area Manager (the quickest way to get a problem resolved is to follow the chain of command in the building, i.e. Senior Custodian -> Junior Custodian -> Area Manager) or your Planning & Engineering Supervisor (e.g. Plumbing, Electrical) if applicable, E.g. Submitting a work order through Asset Essentials.
What is the life cycle of a work order?
Request submitted, supervisors review, schools receive email notification, work is executed, work occurs, supervisors review work, and work order is completed.
Duplicate work orders should NOT be entered into the system
Who is the main point of contact for Projects
Lisa Hoang
Who is the main point of contact for Furniture Moves?
Tom Spear
Where can I find the status of your school's IAQ?
BPS Dashboard - https://bostonschoolsiaq.terrabase.com/