How do I say?
When a member speaks out of turn, what can you say?
" I rise to a point of order..."
" Point of Order"
" I make the point of order that..."
pg 239
Who is responsible for presiding over a meeting?
President
To begin discussing a new topic or proposal, a member must say:
" I move that"
What is the correct term for a formal proposal made to the group for consideration.
Motion
When a member thinks that the rules of the assembly are being violated, he can make a ______________
point of order
How can you call a recess?
" I move that the meeting take recess until (time, example: 2pm)."
" I move to recess for ten minutes"
" I move to recess until called to order by the chair"
pg 219
who makes a written record of what is done? Often referred to as minutes.
Secretary or clerk
What does the president say when a member states: "I move to lay the question on the table."
President: " It is moved and seconded to lay the pending question(s) on the table. As many as are in favor of laying the question on the table, say aye.... those opposed, say no."
Page 206
_______- to close the meeting
adjourn
a ______ is a short intermission in the assembly's proceedings, commonly of only a few minutes. Which does not close the meeting and after which business will immediately be resumed at exactly the point where it was interrupted.
recess
Finish the script: " I move to refer the question/motion to a committee"
President:......
" To what committee shall the question or motion be referred to?"
pg163
True or False:
The president is only allowed to refer to themselves in third person "The chair states that ..." They cannot say " I state that..."
true
How do you say to Simply to postpone the question to the next meeting, when it will have priority over new business?
I move to postpone the motion to the next meeting.
______________ is the motion used to bring the assembly to an immediate vote on one or more pending questions.
previous question
To interrupt the pending business so as to permit doing something else immediately.
Lay on the table.
When a point of order is called by a member and they state their reasoning, what does the president say?
" The point of order is well taken or not well taken"
True or False: Members address only the chair, or address each other though the chair.
true pg 21
How do you close the meeting?
" I move to adjourn.... I move that the meeting ____adjourned.
pg 227
What is the basic form of a motion. The only one whose introduction brings business before the assembly?
main motion
What is a quorum?
The minimum number of members who must be present at the meeting of a deliberative assembly for business to be valid transacted.
pg 18
Finish the script:
While or immediately after, the chair announces the results of a vote, " The ayes or noes have it and .." a member can call for a division from his or her seat without obtaining the floor.
Member: "I call for a Division" or "division" or " I doubt the result of the vote"
to such a call in any of these forms, the chair responds.........
A division is called for ....
The the chair proceeds to take a rising vote.
pg 266
How many Gavel taps for each?
____- Start meeting
____- Stand/Attention
____- Adjourn
1
2
3
Finish the script:
President: “We will now hear reports of officers, boards, and standing committees. Are there any reports?”
Officers or committee chairs give their reports.
President: “Are there any questions regarding the reports?”
Filed for Audit
What does it mean to “amend” a motion?
to change or modify it
Can any member make a motion? Give me a few reasons as to why they wouldn't be able to.
In Parliamentary Procedure, any member who has the right to vote in the organization can make a motion, as long as they follow the proper meeting rules.
However, there are a few exceptions and situations where a member cannot make a motion, which is probably what your students are learning about:
⚖️ Reasons a Member Might Not Be Allowed to Make a Motion
They don’t have the floor.
Only the member who has been recognized by the chair (the person “holding the floor”) may speak or make a motion.
Example: If someone blurts out “I move to adjourn!” without being recognized, it’s out of order.
They already made or seconded a motion that’s still pending.
A member must wait until the current motion is resolved before making another.
They don’t have voting rights.
Guests, honorary members, or ex-officio members (depending on the organization’s bylaws) can’t make motions because they don’t vote.
The motion is not in order at that time.
Some motions can’t be made while another motion is being discussed (for example, you can’t make a new main motion when an amendment is being debated).
Conflict of interest.
A member may be restricted from making a motion that personally benefits them (in certain formal organizations).