THE BASICS
The Family Educational Rights and Privacy Act (FERPA) was published in this year.
What is 1974?
These are records maintained by the institution that are directly related to a student and are personally identifiable.
What are educational records?
These agencies must comply with FERPA.
What are all educational institutions and agencies (even K-12)?
These notes are kept by one individual and not shared with others and are exceptions to FERPA as they are not considered a part of a student’s academic record.
What are Sole Possession Notes?
If I mistakenly commit a FERPA violation or suspect someone else has, this is the office I contact.
What is the Office of Student Records and Registration?
CCP students can designate someone with whom university officials can interact by doing this.
What is setting up an Authorization to Disclose?
A school official who has demonstrated a reason to have access to a student’s record so they can act in the student’s educational interest has this.
What is Legitimate Educational Interest?
FERPA requires institutions to send a Notification of Rights to all students this often.
What is annually?
CCP can release non-directory information in case of an emergency when the health and safety of a student is concerned. This is the office to call for assistance in these rare cases.
What is the Office of Student Records and Registration?
This person is the FERPA privacy officer at Community College of Philadelphia.
Who is the Director of Student Records and Registration?
FERPA is sometimes referred to as this in honor of the member of congress who sponsored it.
What is the Buckley Amendment?
What has CCP designated as Directory Information and may disclose upon request without consent?
What is student's name; program of study; dates of attendance; and degrees, honors and awards received along with dates?
If a student’s record is marked confidential, these are the parts of the record that you can share.
What is none of it?
These uniformed people are an exception to FERPA under the Solomon Act and Ball State must provide information to them at their request.
Who are military recruiters?
This is how you should respond to anyone other than the student asking about a student record or information.
What is generically without looking at the student data?
There are 2 objectives of FERPA and they are...
What is to grant access to student records and to protect student's information from 3rd party release?
This is the point at which someone is considered protected by FERPA by Community College of Philadelphia.
What is when a student's learner record is created, regardless of registration status?
This allows students to opt out of directory information release, essentially marking the student's record confidential in Banner. Students can contact the Office of Student Records and Registration.
What is a privacy restriction?
Providing a list of honor society students to an outside, 3rd party is an example of this.
What is a violation of FERPA?
These are 3 examples of things everyone can do to reduce the risk of a FERPA violation.
What is lock your computer?
What is don’t leave personal information on your desk?
What is don’t put student ID numbers in the subject of an email?
What is double check the recipients of an email containing protected information?
A famous Senator is credited with initially proposing the law that would become FERPA.
Who is Senator James Buckley?
Which law is FERPA also known as?
What is the Buckley Amendment?
What does FERPA short for?
What is Family Educational Rights and Privacy Act?
Where can a student complete an Authorization to Disclose?
What is MyCCP Portal, Enrollment Services?
What is the Banner form name to determine if an Authorization to Disclose is on the system?
What is SWARLEP?