Students who provide their ID numbers have the right to access this information contained here with explanations and interpretations.
What is individual educational records?
100
Loan Service Providers do not have access to student records when this has occurred.
What is "Decline" or "Do Not Release" FERPA authorization status?
100
The Academic Catalog and emails every term inform students of their FERPA rights.
What is annual notification?
100
Financial aid records are protected under FERPA as this type of information.
What is Non-directory?
200
Any person who attends or has attended Montreat College.
What is a student, covered by FERPA?
200
Students who choose to have their non-directory information shared with specific individuals can make this selection via the online FERPA authorization process.
What is Maintain a List?
200
Non-directory information about students can be shared between school officials ONLY when this is demonstrated.
What is legitimate educational interest?
200
Students select their FERPA authorizations and staff/faculty check student selections via this process.
What is online?
200
Athletic records are subject to these regulations.
What is FERPA?
300
Any record maintained by college staff or faculty directly related to the student.
What is an educational record?
300
Students who choose to have their directory information blocked from all outside of the college can make this selection via the online FERPA authorization process.
What is Decline/Do Not Release?
300
Faculty can share specifics about students in their classes with parents who call them ONLY when this has occurred.
What is FERPA authorization by student listing parent name and Personal Identification Phrase on web report?
300
Students choose Maintain a List, Directory Only, or Decline.
What are FERPA authorizations?
300
Disciplinary records are protected under FERPA except in these cases.
What are substance abuse violations for students under age 21 and emergency situations?
400
Public information not related to academic performance such as address and date of birth.
What is Directory Information?
400
Parents may obtain non-directory information about their children ONLY when this has occurred.
What is FERPA authorization of the parent with a Personal Identification Phrase?
400
Staff can share Directory Information about students with outside entities only when this has been confirmed.
What is FERPA authorization is NOT "Decline", meaning the student has not blocked their release of Directory information.
400
Students and staff can review how to complete or check FERPA authorizations via this tool.
What are tutorial videos on the Registrar webpage?
400
HIPPA regulations are trumped by these regulations when medical records are shared inter-departmentally.
What is FERPA.
500
Personally identifiable information related to academic performance, such as grades.
What is Non-Directory Information?
500
Students can provide a Personal Identification Phrase for someone to receive non-directory information by inputting it here.
What is online FERPA authorization process.
500
The educational record is no longer retained at this point.
What is never? Some components of the educational record are maintained permanently.
500
This must be checked BEFORE disclosing ANY information regarding a student.
What is the student's FERPA authorization?
500
Student bills can be shared with those who are paying the bills (i.e. parents) ONLY under these circumstances.
What is Non-Directory FERPA authorization by student to share with those individuals with valid PIP.