PTO
The name of the calendar you need to share your upcoming PTO on.
Answer: What is the STAFF PTO Calendar?
Memos for EVERY transaction and receipts for NON PER DIEM transactions.
Answer: What is required when staff members make transactions via Ramp?
Brightspace & Notion
Answer: What are the two platforms staff can use to find in-depth information for anything Finance & Operations related?
Paula would have the knowledge to address inquiries regarding this all-in-one inclusive platform
Answer: Who is the person you go to for Salesforce issues/questions?
You submit the per diem request form 2-3 weeks prior to your work trip and it will be denied if submitted later.
Answer: What is the deadline to submit the per diem request form?
This should include your name and the type of PTO you are taking.
Answer: What is included when staff label their PTO on the Staff PTO Calendar?
Staff are privileged to have it, and it must be used solely for business purposes.
Answer: What is the policy regarding the use of Company-Issued Credit Cards?
90 days (when orientation period is completed)
Answer: What is the waiting period for newly hired employees to start taking time off?
Michelle would have the knowledge to address inquiries regarding this creative design platform
Answer: Who is the person you go to for Canva issues/questions?
You look in Notion or Brightspace first before contacting someone from the Finance & Operations department.
Answer: What are the platforms you use to find Finance & Operation documents?
1) Approvers must confirm staff have time available 2) Either deny/approve request immediately via ADP 3) Ensure employee’s ADP is updated 4) Approve timecards by the reminder dates listed on their calendars
Answer: What is required of the approvers when checking staff’s requested PTO?
You are driving a rental car and get a traffic violation ticket. You decide to charge this expense to your Ramp card and do not submit a receipt for the expense.
Answer: What is an unauthorized use of a Ramp card?
Car rental should be justified as a business expense, such as for training, site visits, lunches and dinners with the sites, or travel between locations. Car rental can only be used while conducting business on behalf of HC One.
Answer: What is an authorized use of a car rental?
Janessa would have the knowledge to address questions regarding your roles and job descriptions.
Answer: Who is the person you go to for HR issues/questions?
You are in need of connecting with someone after work hours during a work trip. You can either use the signature email card or go to the Notion Team Directory page for the necessary information.
Answer: What is the resource you use to find a Finance & Operation department member’s contact information?
ADP, Employee Handbook, Notion pages Janessa created, and Sick/Leave Graphic
Answer: What are the platforms/resources staff can go to find more information regarding PTO?
An employee uses a company credit card for personal purchases, in violation of this policy or by mistake. They inform the Finance & Operations department (Michelle and Guille) to deduct the amount from their next paycheck.
Answer: What would an employee do when they have used the company credit card for personal purchases?
1) Attendance
2) Social media
3) Confidentiality
4) Data protection
5) Employee Code of Conduct
6) Anti-discrimination/Equal opportunity
7) Dress code
Answer: What are some of the policies remote employees are expected to follow?
Managers/Supervisors are responsible for approving vacation requests for their direct reports after verifying the availability of time.
Answer: Who would typically give the final approval on PTO requests?
You go to the Finance & Operations Notion page and select the “Sick Leave & Time Off Guide” Canva graphic that was also emailed to staff.
Answer: Where can you find quick information regarding PTO?
Refers to the time that an employee is paid when he/she is not working. This includes sick days, vacation, PLAWA, holidays, Jury Duty, Bereavement, birthdays, and Voting.
Answer: What is the definition of PTO?
1) Provide the supervisor with 8-12 weeks' notice of leave
2) Be mindful of how excessive unscheduled and/or scheduled time away/time off impacts workload, colleagues and the organization
3) Amount and length of approved time away may vary based on business needs, the employees’ length of time with the company
4) Set-up and activate automatic reply email
5) Submit PTO request via ADP
6) Add to Staff PTO calendar
Answer: What is the Time Away From Work procedure?
You go to the Finance & Operations Notion page and under “Resources” click “Operations”. Here you will find the Expense Reimbursement forms.
Answer: Where can you find both reimbursement forms?
For issues outside of business hours, reach out to Michelle using the contact information on the Notion Directory page or email signature (Guille is the backup).
Answer: Who do you reach out to for travel issues during out of office hours?
You go to the Finance & Operations Notion page and select the “QuickBooks Data Request Form” page. Fill in the required boxes and submit with receipts to BOTH Guille and Michelle.
Answer: What is the process when requesting reimbursement?