Expense Reports
What system does SOI use for expenses?
When is my expense report due?
By the 10th of the month OR the day sent out by Finance
Unless instructed otherwise, what system should you use to book all work-related travel?
Concur
How many bags can a SONA traveler check for trips less than 14 days?
Name one use for the Concur mobile app
taking photos of receipts, review expense reports, review travel itineraries, taking photos of receipts, taking photos of receipts...
Where can I find the Travel and Expense Policy?
Eunice (and INTERNAL SONA UCS for UCS staff). You also should have received a copy if you got a corporate card.
GSA.gov (you can also just google "per diem ___")
What is the department number for SONA?
1539
What needs to be visible on my uploaded meal receipt?
Items purchased, time, date, location, total price
How do I know if my expense report was sent back?
How many days in advance should travel reservations be made?
at least 14 days for domestic travel and 30 days for international
What is the department number for SONA UCS?
1540
What needs to be visible on my uploaded rideshare (Uber/Lyft) receipt?
Total price (must be lowest cost option), time, date, start & end address
What should I do if I submitted an expense report that shows as "pending" after 30 days?
Reach out to someone! Your budget officer (Carly/Sarah/Kelly) or Finance Help financehelp@specialolympics.org
Provide one good example of a Trip Purpose
Spring 2025 SONA Team Meeting
(not "SONA" or "Meeting" or "Indianapolis")
What is the highest amount an expense can be before a receipt is required?
$25
How do I know the total amount that my expense report should be each month?
Check your Bank of America card statement
What do I do if I accidentally make a personal purchase on my corporate card?
code as "Other Receivables" and complete the payroll deduction form to have the amount deducted from your paycheck
Who is responsible for checking the coding before approving an employee's work travel?
The employee's supervisor
20% or less