Procurement Basics
Any purchase over this amount is subject to advanced procurement, which includes requests for quotes, proposals, bids, etc.
What is $10,000
This is what PCard stands for
What is Purchasing Card
This is the definition of travel (in terms of miles traveled)
What is 100+ from your work location?
These are the supplier catalogs called that are in UShop that give an "Amazon-like" shopping experience?
What are punch-out catalogs?
This stands for Request for Proposal
What is RFP?
This is when you make several purchases for the same thing and the total is over $10,000. It's against the rules!
What is order splitting.
This was the #2 retailer for most PCard transactions
What is The Pie
The name of the system where flight and hotel booking can take place.
What is Concur?
Another name for "suppliers" that is used frequently in UShop.
What is a vendor?
The amount of time that the RFP process might take?
What is 4-6 months?
Purchases made using University of Utah funds should be tax exempt in this state
What is Utah.
These types of purchases are NOT allowed on a PCard
What are personal purchases?
This is when you enter trip details and expected expenses BEFORE the trip happens
What is a travel request?
Forms that are used when the supplier is internal.
What is an internal supplier form?
When you can prove that only one vendor can do what you need, bypassing the procurement process.
The preferred method for making most purchases at the U?
What is UShop.
The thing that is created in Concur that needs to be reviewed and reconciled at the end of the billing cycle.
What is an expense report?
An allotted amount of money that a traveler has to purchase meals and other incidentals
What is per diem
This is what is created by UShop after an order is approved, and is then sent to a vendor.
What is a Purchase Order?
The lady who gave the presentation on Wednesday
Who is Colette?
The nickname of the financial services area that deals with purchases and payments?
P2P
This is when you split a transaction on an expense report between two chartfields
What is allocation?
The reason why a pre-trip request must be completed.
What is duty of care?
After an order is arrived, you will receive one of these from a supplier.
What is an invoice?