FM War Trivia

My Pay & Travel

100

SSgt Smith went on emergency leave when his grandma and her cat died while he was at his deployment, he has no plans on returning after the services...does he get paid travel and by whom? Regulation?

What is... YES his original TDY orders REGULATORY REFERENCES: AFPAM 65-110 8.7. Emergency Leave. Deployed commanders may grant emergency leave if the member’s permanent duty station is notified and agrees. However, approval is not necessary if it would result in an undue delay. Transportation is normally limited to space required government transportation. Commercial transportation may be authorized only when government transportation is not reasonable available. When the member’s Permanent Duty Station (PDS) is overseas, the cost of commercial transportation will not exceed the cost of government procured transportation to the closest international airport in the Continental United States (CONUS). When the member’s PDS is in the CONUS, transportation is authorized to the shorter distance of either the PDS or the emergency leave destination. 8.7.1. If the member will not return to the deployment site, return travel is charged to the original TDY order. If the member will be returning, fund the emergency leave orders from your AF Form 616. 8.7.2. Leave will be charged on an AF Form 988, Leave Request/Authorization (if the member returns to the TDY station) or the TDY travel voucher (if members return to the PDS).

200

what is the most amount of HDP that may be paid in a single month? regulation?

What is DODFMR 7A, Chapter 17 1703 RESTRICTIONS ON PAYMENT 170301. General Restrictions A. The legal maximum total of HDP-L and HDP-M that may be paid to an individual member in any 1 month is $1500.

300

SDP deposits interest accrues for deposits made on or before the __ of each month. Regulation?

What is REGULATORY REFERENCES: DoD Financial Management Regulation Volume 7A, Chapter 51 5104 INTEREST ON DEPOSITS 510401. Accrual of Interest. See Table 51-2. 510402. Computation of Interest. Deposits made on or before the 10th of the month accrue interest from the 1st of the month. Deposits made after the 10th of the month accrue interest from the first day of the following month.

400

Can I be paid for a limo from home to the airport? I like to ride like I'm somebody! regulation?

What is REGULATORY REFERENCES: JTR Vol 1 Chapter 3, Part E U3410 TAXICAB/LIMOUSINE SERVICE USE A. To/from Transportation Terminal. Reimbursement is authorized for taxi/limousine service fares plus tip as follows:

500

Your original TDY orders are for 90 days and you just found out your getting extended for another 60 days, do you need CED amendments? (Active Duty) regulations?

What is REGULATORY REFERENCES: DoDFMR Vol 9, Chapter 5, para C2 C. No amendments are needed if: 2. The TDY is extended by 100 percent of the original time or 7 days, whichever is less. For example, if a TDY of 5 days is authorized, then the traveler could be extended for 5 additional days (100 percent) without amendments (the lesser of 7 days and 100 percent (5 days)). On the other hand, if a TDY is authorized for 14 days, then the traveler could extend 7 additional days without amendments (the lesser of 7 days and 100 percent (14 days)).

Disbursing

100

what types of negotiable instruments may an agent cash? reg?

What is AFPAM 65-110, Chapter 6 6.3.1. The agent may negotiate the following instruments: personal checks and drafts, U.S. Treasury checks, bank certified or cashier checks, money orders (postal, telephone, bank, express), traveler’s checks, and MPCs (if authorized in country). The above items must be drawn by the person presenting it. Under no circumstances will you negotiate an altered check. You may negotiate other instruments including third party instruments only when your operating instructions specifically authorize you to do so.

200

if a traveler refuses to be paid their travel settlement what actions should you take? regs

What is REGULATORY REFERENCE: AFI 65-114, Para 8.20 8.20. Refusal of Amount Due. When the settlement voucher is computed and the traveler refuses to accept all or part of the total amount due, process the voucher as prescribed below: 8.20.1. If the traveler offers the refused amount as a gift to the Air Force, collect the gift into receipt account 571299, Gifts to the United States Not Otherwise Classified (see AFI 51-601): 8.20.1.1. The traveler signs for the total amount due. 8.20.1.2. Prepare DD Form 1131, Cash Collection Voucher, with the normal entries. In addition, an offer and acceptance of the gift is entered on the DD Form 1131. 8.20.1.3. Unconditional Offer of Gift. "I (name) do hereby voluntarily and unconditionally, give, transfer and convey $(amount), free and clear of all encumbrances, to the Secretary of the Air Force (or designee), acting on behalf of the United States of America, to have and to hold absolutely, the same forever, hereby relinquishing for myself, my executors, administrators, heirs and assigns all ownership, rights, interest and possession therein. Signature:_____________ Date:________.”

300

what regulation would you reference for dishonored checks collection against pay?

What is DoDFMR, Vol. 5, paragraph 040201E

400

who establishes the partial payment threshold in the deployed environment? reg?

What is AFPAM 65-110, Chapter 6 6.16. Military Pay Payments. The deployed commander should establish a partial payment policy. Use the member’s Leave and Earnings Statement (LES) to compute the payment. If a LES is not available, the table below may be used as a guide. This is only a guide. The deployed commander can establish any limits appropriate to the deployment. E1 – E3 = $100.00 E4 – E6 = $150.00 E7 – 03 = $250.00 04 – above = $500.00

500

what email address would the Commander notify if a major loss of funds is not resolved with in 24 hours? regulation?

What is DODFMR Vol 5, Chapter 6 C. Commander’s Responsibilities. Upon notification of a possible loss, request the Cash Verification Team conduct an audit of the DO’s account. If the discrepancy is not resolved and is a major loss of funds as described in paragraph 060102 of this chapter or is the result of a payment due to fraud, then report through the chain of command within 24 hours via email to [e-mail]

Security

100

What is considered a major loss of funds? $$ regulations?

What is DODFMR Vol 5, Chapter 6 060102. Major Physical Loss A. Loss of $750 or more.

200

what form should be filled out in the case of a robbery by the robbed organization? regulation?

What is AFPAM 65-110, Chapter 5 5.1. Robbery. The security forces should periodically schedule anti-robbery exercises. This will test both the security forces response time and your reaction. Whether an exercise or an actual robbery, you should comply with the robber’s request and try to give the robber marked bills. 5.1.1. After the robber has left the area, notify your fellow co-workers. They should secure the cashier area and all entrances, allowing no one to enter or exit (except security forces personnel). Segregate witnesses for later questioning and try to observe the direction the robber fled. 5.1.2. Activate the duress alarm (if available) and contact the security forces. Do not break contact (phone, walkie-talkie, etc.) until they tell you. In addition, complete an AF Form 439, Robbery Checklist

300

who must approve an agent to utilize a safety deposit box to hold funds? regs?

What is REGULATORY REFERENCES: AFPAM 65-110 4.3. Safety Deposit Box Rental. Rent a safety deposit box when no other safeguarding means are available. Before renting a safety deposit box, get approval from your accountable DO/DDO. In addition, you must contact the security forces to ensure security requirements are met; read the rental agreement carefully to ensure the contents of the box cannot be impounded by the host government; and make sure you maintain possession of the key at all times. The Contingency Contracting Officer (CCO) can pay for the rental with the GPC card, or charge your AF Form 616, by using a SF 1034 to pay for the rental charges.

400

how often should security forces be conducting anti-robbery exercise? regulation?

What is AFPAM 65-110, Chapter 5 5.1. Robbery. The security forces should periodically schedule anti-robbery exercises. This will test both the security forces response time and your reaction. Whether an exercise or an actual robbery, you should comply with the robber’s request and try to give the robber marked bills.

500

your Disbursing Officer has been captured by ISIS, what now? how do we keep doing business...? regs?

What is REGULATORY REFERENCES: DoDFMR Vol 5, Chap 2, para 020502 A, B, C, E, H; Chap 2, 0212; Chap 3, 030302, B.2.m and B.2.p. 020502. Death, Incapacity, or Removal of a DO from Duty for Cause A. General. When a DO dies, is incapacitated, or is removed from disbursing duty for cause (including unauthorized absence), the deputy is authorized under 10 U.S.C. 2773 to continue to disburse in the name of and under the accounts of the DO through the last day of the second month following the month of death, incapacity, or removal. If there is more than one deputy, then the Military Service commander, DFAS Director, or designee, as appropriate, designates one deputy to disburse in the name of the DO. B. Responsibility of the Commander. The commander shall take the following actions. 1. Seize and seal all disbursing spaces, keys, property and safe(s) to ensure the security of the funds, property and spaces involved. 2. Appoint a board of not less than three disinterested but qualified officers to take an inventory of the vouchers, funds and property then on hand (see subparagraph 020502.C, below). 3. Based on the disbursing needs of the activity, take one of the following actions: a. Appoint a suitable person to act as custodian of the vouchers, funds and property of the disbursing office (see subparagraph 020502.D, below). b. Appoint a suitable person (normally a deputy DO) to take charge of the vouchers, funds and property involved and to perform the duties of the DO as acting accountable DO until a regular relief reports (or is appointed) or until the last day of the second month following the date of death, incapacity, or removal (see subparagraph 020502.E, below). _ 4. Notifies the supporting DFAS site by message or email of all actions taken and provides an information copy to DFAS-NPD/IN. Navy disbursing offices notify (and provide an information copy of the notification to) the DFAS site that receives the DO’s financial reports. C. Responsibility of the Inventory Board. The board of officers, appointed as prescribed in subparagraph 020502.B.2, above, shall take a complete inventory of all public funds, including advances to deputies, agents and cashiers; vouchers evidencing receipt, transfer, or disbursement of funds; safekeeping deposits, if applicable; and property of the DO in the presence of the immediate custodians and the appointed custodian, acting accountable DO, or relief DO. All official records shall be verified to determine that the cash on hand is in agreement with the records and that all checks used in the current accounting period have been properly accounted for. Blank checks also shall be inventoried to determine if there are any blank checks missing. In the event a shortage or deficiency is discovered the commander shall take the actions prescribed for losses of funds or deficiencies in the DO’s account as prescribed in Chapter 6 of this volume. An original and four copies of the inventory shall be prepared and certified by all members of the board as a true and accurate inventory. The board of officers shall turn over to the appointed custodian, acting accountable DO, or relief, all public funds and property certified on the inventory. The custodian, acting accountable DO, or relief shall receipt

Wow that's odd!

100

A deployed member has permanently departed the camp but has an outstanding debt of $8.00 for unofficial phone calls. The First Sgt is helping him out and comes into finance to submit the payment and collection voucher. The only problem is that the member only left $6.00 cash with the First Sgt and the bill is $8.00. What do we do about being $2.00 short? The remitter isn’t going to pay the $2.00 for the departed member. reg?

What is REGULATORY REFERENCES: DoDFMR Vol 5, para 100306 100306. Collections Overpaid or Underpaid by $10 or Less. When a remitter overpays an amount due by $10 or less, collect the overpayment into receipt account **1099, Fines, Penalties, and Forfeitures. Do not refund it to the remitter unless the remitter so requests. Similarly, if the amount due from a payee is underpaid by $10 or less, then do not try to collect the underpayment; prepare an SF 1080 to charge the DoD Component’s Operations and Maintenance (O&M) account and credit the applicable appropriation (or receivable) for the amount of the underpayment.

200

Mortuary Affairs has a need for ten new refrigerated trucks for use in the mortuary building. Can we purchase the refrigerated trucks? If so, what type of funds should be used?

What is AFI65-601V1 10.26.7 10.26.7. O&M costs for mortuary facilities. Charge these costs to the primary O&M budget activity of the host command providing the service (e.g., AMC funds mortuary services at Dover AFB, DE). (See AFI 34-242).

300

Can we buy uniform boots for the burial of a recently passed member of the squadron?

What is AFI 65-601, Vol 1 10.55. Using O&M-Type Funds for Clothing Sales Store Charges. Installations may use O&M-type funds to reimburse Clothing Sales Stores for the following categories of individual clothing items (sales code 16, AFMAN 23-110, Volume I, Part three, Chapter 2). 10.55.1. Burial of Deceased. Clothing sales issues made for burial of deceased military personnel whenever the uniform (except caps, shoes, or boots) of the deceased is not presentable enough to warrant its use. (See AFI 34-242.)

400

The United States Army Veterinary Service has a unit located in the same facility as the Medical Squadron. Their function includes the care of the guard dogs that patrol the perimeter of the deployed site. There is a question as to who is responsible for funding the support of the U. S. Army Veterinary Service.

What is REGULATORY REFERENCES: AFI 65-601, VOL 1, PARA 4.43.1 4.43. Veterinary Services: 4.43.1. The U.S. Army Veterinary Service is considered an integral part of the local Air Force medical staff and, as such, is not considered a tenant on the Air Force base. The unique relationship entitles the Army Veterinary Service to receive common services, logistics support services, supply support, and maintenance support without reimbursement to the Air Force commander. Any reimbursement for services provided will be funded with Defense Health Program (DHP) funds of the Air Force Medical Group on the installation.

500

The deployed site-commander has been invited to meet with the local village chief. The commander will also be privileged to observe a traditional ethnic ceremony based on their customs. The meeting and ceremony are in the local village. Unfortunately, the commander has to pay a small charge, referred to as a "hospitality fee" to cover the cost of the light snacks and hors d'oeuvres. The charge is only $10.00 to sample the local delicacies. The commander wants to be reimbursed for the charge. What should the commander be told?

What is REGULATORY REFERENCES: AFI 65-601 v1: 4.42.2.4. Sponsoring activities may levy a “hospitality” fee to cover purely social functions, i.e. “ice breakers,” occurring before the opening of the conference or farewell gatherings after the close of the conference. However, payment of such a hospitality fee is voluntary and is not reimbursable from appropriated funds. Do not authorize such a fee in travel orders (See JFTR, Paragraph U2555-E3 and JTR, Paragraph C4955-E3).

FM May I?

100

FM...may I buy an ashtray to give to my smoke-a-holic boss who really has been doing an amazing job lately? With O&M of course!

What is AFI 65-601, Vol 1, para 4. 29.3.1 and AFI 65-601, Vol 1, para 4.42.2.4 4.29.3. Promotional or Incentive Gifts and Awards: 4.29.3.1. Items of a utilitarian nature, having intrinsic value, such as TVs, radios, cameras, briefcases, etc., fall into the category of merchandise. The Comptroller General considers them as personal gifts. Existing statutes do not permit the purchase of such items with appropriated funds for use as incentives. This rule also applies to lower-value “merchandise-type” items, such as coffee mugs, key chains, ashtrays, luggage tags and similar items.

200

FM may I be reimbursed for the watch I sold to the Iraqi's so they would release me from imprisonment?

What is REGULATORY REFERENCE: DODFMR Vol 10 Chap 11 Para. 1101 PERSONAL EXPENSES C. United States military personnel held captive who barter away personal valuables during escape and evasion may also be reimbursed. The proper authority must approve the voucher. The value of each article bartered must be listed and show its age and condition at the time of barter. Attach this list to the certified voucher presented for payment.

300

FM can you...buy cassette tapes this place is so quiet and dull, you know to cheer things up around here?

What is REGULATORY REFERENCES: AFI 65-601, Vol 1, para 4.28 and 4.28.1.9 4.28. Entertainment. You can’t provide food, drink, or entertainment for military members, civilian employees, or any other persons, except in cases specifically authorized by law. The Comptroller General defines entertainment as “food, drink, live and recorded music, theatrical performances, and any other item or activity designed to entertain.” Authorized and unauthorized “entertainment” situations payable from appropriated funds are shown below. Prohibitions include items used to prepare, serve, or present entertainment (such as food or drink serving materials and equipment, loudspeakers, video recorders, etc.). 4.28.1. Use appropriated funds for these expenses: 4.28.1.9. Programmed “incentive music” (such as “MUSAK”) to enhance employee morale by creating a pleasantly stimulating and efficient atmosphere during the workday. (See 51 CG 797.)

400

The convening authority for a court-martial requested a prisoner at Marandua AB to appear at Scott AFB, IL as a witness. The local Staff Judge Advocate is tasked with getting the prisoner to Scott AFB, IL and wants to know who funds the prisoner’s escort so they can produce the travel orders.

What is Prisoner escort travel is funded by the convening authority. (AFI65-601 Vol 1, 10.16, Table 10.2 rule 29, note 11)

500

Double Jeopardy!! "I'm SFC Brown assigned to the 401st Engineering Battalion. Fortunately we're working in a friendly location so the commander would like to purchase a non-tactical vehicle using appropriated funds. He wants to know what needs to happen to purchase the vehicle pronto because we've got a school to build."

What is REGULATORY REFERENCES: Money as a Weapons System (MAAWS), 1 April 2011. Section 4 (Operations and Maintenance, Army), part I.8. I. Limitations: The following is a short list of the major requirements OMA CANNOT be used. This list is not exhaustive. The absence of a prohibition does NOT convey authorization. When in doubt, seek guidance from your comptroller’s office and/or the Staff Judge Advocate. 8. Cannot purchase NTVs, trucks, etc. absent specific Congressional authorization