Completing Field Logs
What icon do you tap to see an overview of ALL information you've entered on the field log?
Check mark icon (bottom of icon list on left side of screen)
When do all field logs need to be fully approved and submitted in order for payroll to be successful?
Monday by 10AM Central Time
True or False: Foremen track employee hours and attendance in their field logs.
TRUE. Remember to only mark the total hours crew members worked on YOUR crew - if you shared a crew member, be sure to only sign off the number of hours they worked for YOU.
If a Foreman is absent, who will take over filling in their field log and having the crew sign off on their time?
General Foreman
...review correct employee hours, phase codes, and _____ work / ____ work times.
...review correct employee hours, phase codes, and [START] work / [STOP] work times.
True or False: According to the official process flow, Site Admins should set up all field logs.
True
What should the GF do if they encounter a mistake in a field log?
Notify the foreman of the problem, and ask them to correct it.
True or False: You can attach photos and notes of an injury when filling out the time card
True. If an employee was injured, they should tap "Yes" under "Were you injured." You can also attach notes and photos of the injury.
True or False: If you share your iPad with somebody else so they can complete their field log on it, you don't need to log out of B2W beforehand.
False. Whoever borrows your iPad needs to sign in to their own B2W account.
...mark Unpaid Lunch as ______ if the employee was absent
...mark Unpaid Lunch as ["0'] if the employee was absent
What do Foremen tap when they are done filling out their field log?
Validate and Save (NOT Validate or Validate and Submit)
What do **Superintendents** click after verifying that all information in a Field Log is correct?
APPROVE -- not "Validate," "Validate and Save," or "Validate and Submit." (If information is not correct, click Reject for the field log to go back to the Foreman)
What color on a time card indicates that it needs to be signed?
Orange
True or False: Incorrect hours worked and incorrect employee names on field logs rarely cause errors.
False. If you get an error, double check your work start/work stop times and hours entered to make sure they match, and/or make sure you have the correct employee on your field log by verifying their employee number, if a name is displayed in the error message
Site Admin!
True or false: If Foremen have more than one crew, they should submit them all in the same field log.
FALSE. Foremen need to submit a new field log for every crew they run.
True or False: GFs should approve/reject field logs if their Superintendent is absent.
False. FEs should approve/reject field logs if their Superintendent is absent.
True or false: If an employee is absent during timecard signoff, Foremen should sign the employee's name name and include notes about why they were absent.
FALSE!!! NEVER do this. You must sign your OWN name and include notes about why your crew member was absent. It is a legal issue AND has caused crew members to not get paid in the past!
If you get an error or something isn't processing correctly, who on site should you reach out to?
Your FE or SA.
...make sure Labor Types are not left _________
...make sure Labor Types are not left [BLANK]
When is the deadline for field logs to be completed?
By 10AM Central Time the next day.
What do **GFs** tap after reviewing a field log and ensuring all information is correct?
Validate and SAVE (NOT Validate or Validate and Submit!)
What happens if the General Foreman, Field Engineer, or Superintendent make changes to a crew member’s time?
The crew member will have to sign off again
How often should you sync your iPad?
Rule of thumb - at least 3 TIMES:
-First thing in the morning
-Lunch
-End of the day
...double check correct equipment _______ and _______, since it is very easy to get numbers mixed up.
...double check correct equipment [NUMBERS] and [DESCRIPTIONS] since it is very easy to get numbers mixed up.