These are required weekly and help coordinate 2 week look ahead schedules, safety, changes and other issues on the project.
What are trade contractor meetings?
100
In order to explain why allowances might overrun, it is policy to include this in the PCI file.
What is the origin estimate back-up documentation?
100
This document is used to get owner approval to proceed with changes before final pricing is known.
What is an ATP?
100
This lists all submittals that are required for the project and this document indicates when trades will submit them.
What is a submittal register and what is a submittal schedule.
200
Close-Out starts at this time
What is the start of the job?
200
This needs to be formally documented in writing to ensure that change documents are signed by people with authority.
What are document signing authorizations for owners and trades.
200
This must be used to track allowance expenditures and tickets within CMIC.
What is the allowance tracking system?
200
This must be prepared, and agreed to by the whole project team to ensure timely processing of changes.
What is the change process flow chart?
200
Monthly information on schedule that must be provided to owner.
What is schedule analysis, float analysis and variance report?
300
Proceeding with out of scope work without the owner's written authorization.
What should never be done with change order work?
300
These are required to be sent to the Owner to summarize project.
What are monthly reports?
300
IBuild, I.Bidpro, email (out of docbuilder)
What are the three most efficient way to send out SCOs.
300
Out of scope changes should include these as well costs for all trades affected, and our contractually allowed mark-ups.
What are general condition costs and additional days?
300
A document that should be from all subs to ensure all submittals are provided and coordinate with the schedule of materials on-site.
What is a submittal schedule from the trades?
400
O&M manuals
What should be submitted when the equipment is delivered?
400
This will ensure a successful iBuild/Bim360 set up.
What is an internal kick-off meeting with business consultants?
400
This is required to be used when asking for pricing from trades.
What is an a RFQ form?
400
Project teams do this best practice to ensure PCIs do not stay open for too long.
What is closing all PCIs within 60 days of their origination date?
400
Project daily reports are completed by this person and must be approved by this person within iBuild on a daily basis.
Who are the project superintendent and project manager?
500
These four people should sign T&M slips.
Who isthe superintendent, engineer, pm and owner's rep.
500
These are held weekly with the Gilbane team to review all aspects of the project as well as all things Gilbane. And these are held with high level team members from the whole project team quarterly at a minimum.
What are staff meetings and what are principal's meetings?
500
These participation levels help GBCo qualify for government work and must be set as goals or requirements in the contracts and tracked within CMIC PCIs.
What is minority participation?
500
This is the single best way to ensure old changes/ claims/tickets do not come up late in the game.
What is getting trade change logs and sending interim $0 amendments?
500
This MUST be shared with the owner monthly (whether they want it or not) to inform them of the financial status of the project.