Google Calendar Basics
What is Google Calendar used for?
Scheduling and managing events, tasks, and meetings.
What button do you click to create a new event?
The “+ Create” button.
Where do you go to change the color of your calendar?
In “Settings” under “My calendars.”
How can you invite someone to an event?
By adding their email under “Add guests.”
Your manager asks for a weekly meeting invite every Monday. What should you set up?
A recurring event.
What can you add to an event besides date and time?
Location, description, guests, and reminders.
How can you change the default event duration?
In Settings → Event settings.
What happens when you share your calendar with someone?
They can view or edit your calendar depending on permissions.
You need to remember a project deadline. What can you use in Google Calendar?
An event or a reminder.
What are the three main views available in Google Calendar?
Day, Week, and Month views.
How do you make an event repeat every week?
Set it as a recurring event using the “Does not repeat” dropdown.
What does the notification setting do?
Sends a reminder before an event begins.
What permission allows someone to make changes to your calendar?
“Make changes and manage sharing.”
You accidentally scheduled two meetings at the same time. How can you fix it?
Edit or move one of the meetings to a different time slot.
What do you need in order to use Google Calendar?
A Google account.
What happens when you delete an event?
It is removed from your calendar and others’ calendars if shared.
True or False: You can have multiple calendars within one Google account.
True.
True or False: You can see someone’s private events if they share their calendar.
False – you can only see details if permission is given.
A coworker says they didn’t get your invite. What should you check first?
Verify their email and that the invite was sent.
True or False: You can use Google Calendar without internet access.
False. You need an internet connection to access it fully.
True or False: You can only edit events that you created.
False – you can edit events if you have permission.
What does “Time Zone” setting control in Google Calendar?
It ensures events are shown at the correct local time.
What feature helps you find a time when all participants are available?
The “Find a time” or “Suggested times” feature.
You’re organizing a volunteer shift and want to remind everyone 10 minutes before it starts. What feature should you use?
Event notifications/reminders.