Award Management Basics
This system contains the official funded award file and all associated information.
What is JustGrants?
This type of report includes project activities, accomplishments, and challenges during a reporting period.
What is a Performance Report?
The purpose of this process is to ensure financial, administrative, and programmatic accountability.
What is Award Monitoring?
This process begins when a project is completed or the award period ends.
What is Closeout?
This action is used to update or change an existing award.
What is a Grant Award Modification (GAM)?
These two manuals serve as key internal references for managing DOJ grants.
What are the Grants Management Manual (GMM) and DOJ Grants Financial Guide?
This report tracks actual expenditures and unliquidated obligations for a grant.
What is the Federal Financial Report (FFR)?
This type of monitoring includes reviewing materials in the grant file annually.
What is an Annual Programmatic Desk Review (APDR)?
This type of closeout includes all required final documents from the recipient.
What is a Compliant Closeout?
These can be reduced or removed once compliance requirements are met.
What are Withholding Amounts?
This section of the award summarizes the project period, title, and scope.
What is the Award Header or Award Details?
These are submitted quarterly and include expenditures, program income, and indirect costs.
What are Financial Reports?
These are issues where a recipient is not in compliance and must take corrective action.
What are Issues for Resolution?
This occurs automatically this many days after the project period ends.
What is 121 days?
This happens when a recipient becomes non-compliant and additional funds are withheld.
What is an Award Condition Modification?
These are legally binding requirements that recipients must follow throughout the life of the award.
What are Award Conditions?
This act requires sub-award reporting for grants of $30,000 or more.
What is FFATA (Federal Funding Accountability and Transparency Act)?
This type of cost is identified as unallowable, unsupported, or unreasonable.
What is a Questioned Cost?
This type of closeout is used when a recipient cannot or will not complete requirements.
What is a Non-Compliant Closeout?
Grant managers perform this to ensure recipients meet award conditions.
What is Compliance Review?
Grant managers cannot add or remove these, but they can modify their compliance status and withholding amounts.
What are Award Conditions?
Recipients must report a breach of personally identifiable information within this timeframe.
What is within 24 hours?
This percentage of active awards must undergo programmatic in-depth monitoring per OJP policy.
What is 10%?
This adjustment deobligates funds from one award and reallocates them to another.
What is an Administrative Funding Adjustment (AFA)?
This type of modification can increase withholding if compliance is not maintained.
What is an Award Condition Modification?