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Reporting, Audit and Misc
Average Daily Membership
Average Daily Attendance
Payment
Acronyms
100
When does the audit take place each year?
The audit typically takes place each spring.
100
How do you calculate Average Daily Membership?
Calculated by looking at the average number of membership days accumulated by student's during the first 100 days of school.
100
What is the purpose of Average Daily Attendance?
Tells us the actual average daily attendance accumulated by student's during the first 100 days of school.
100
During what months are we paid off of Charter Estimated Counts?
August, September, and October
100
What does SAIS stand for?
Current Student Accountability Information System at Arizona Department of Education
200
What are the consequences if we do not successfully pass the audit?
If we repeatedly have multiple violations year over year, the school could be put on an improvement plan. And if the goals of the improvement plan are not met, the school could lose it's charter.
200
After how many unexcused absences should a child be withdrawn?
After 10 consecutive unexcused absences a student shall be withdrawn.
200
Are we paid off of Average Daily Attendance? Why or why not?
We are not paid off of Average Daily Attendance. We are paid off of Average Daily Membership. Average Daily Attendance is a metric that is looked at by the State of Arizona and Charter Board for other measures of effectiveness.
200
Who works in conjunction with Office Managers to ensure that we have all information needed to complete uploads to receive payment?
Team SAIS: Lori and Kim
200
What does STC stand for? Extra 100 points if you know why STC is important?
State Reporting of Student Teacher and Course Alignment
300
Under what circumstances are you allowed to change your LEA calendar?
After the LEA calendar is approved by the charter board, no changes should be made. In extreme, extenuating circumstances you may request a change with Diane Bishop.
300
If you have a student who has many excused absences for illness, does this impact your Average Daily Membership? Extra Credit: Why or why not?
This does not impact your ADM because the student is still enrolled at the school as a member. This would impact your ADA.
300
If a student arrives late to school, how can you easily determine if they have enough hours of instruction to be counted as present for the entire day?
Your Office staff can run an attendance report in Schoolmaster which will automatically calculate it.
300
Why are the 40th and 100th days of school important from a payment point of view?
Our Average Daily Membership is calculated for the 1-40th days of school and then for the 41st- 100th day of school. These calculations determine our funding (after October which is based on Charter Estimated Counts).
300
What is AZ Dash? Extra 100 points if you know who uses this system.
Arizona’s Interactive Student Performance Data Dashboard
400
Give a concrete example of a finding that could be a reporting on the audit?
Compliance Items: Calendar, Instruction Time, Minimum Instructional Minutes, Proof of Enrollment/Membership, Proof of Attendance and accurate reporting, Timely Withdraws Other Operational Considerations: 45 Day Screenings, Proof of AZ Residency, PHLOTE Forms
400
Do the unexcused absences have to be consecutive in order for the child to be withdrawn?
Yes, the 10 unexcused absences must be consecutive.
400
What can we do if a child has 18 excused absences during the year? What actions should you as a school take?
If a child has 18 excused absences, we are unable to revoke their membership from the school. The school should set up a meeting with the parents to discuss the situation and can recommend that the child is held back a grade. Given Great Hearts does not have a truancy officer, local law enforcement should be contacted in cases of extreme truancy.
400
If you retain a kindergartener who turned 5 on July 1st (so not an early kinder), will you get funding for this student's second year in kindergarten at your school.
Yes, you will receive funding for this student's second year of kindergarten. If the child was an early kinder (which we do not allow), then we would not receive payment if they have to repeat kinder.
400
What is ADE Connect?
Access to Arizona Department of Education Online tools (Replacing Common Logon)
500
Jog your memory from last week...On what date are your meeting patterns and LEA calendar draft due to SAIS for verification?
May 29th
500
Your Average Daily Membership for the 1st-40th days of school is 502. Your budgeted enrollment number is 504. What action should you take?
You should extend at least 2 offers immediately. You want to ensure that your ADM for days 41-100th day of school is equal to or more than 504 (your budgeted enrollment number).
500
What is the difference between average daily membership and average daily attendance?
Average Daily Membership- Average number of membership days accumulated by student’s during the first 100 days of school. Average Daily Attendance- Actual average daily attendance accumulated by student’s during the first 100 days of school.
500
If you have 340 students enrolled for the 1st-20th days of school, 338 enrolled for the 21st-35th days of school, and 335 enrolled for the 36th- 40th days of schools, what would your average daily membership that you would be paid off of be?
Your ADM would be 338.6
500
What does AELAS stand for?
Arizona Education Learning Accountability System, New State Wide Reporting System