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Process
Paperwork
Communication
Celebration
Gold Potpourri
100
A Girl Scout has how long after her initial meeting with her mentor to submit her Gold Award Proposal?
What is 3 months However, if the Girl Scout is having some difficulty meeting this deadline, for reasons beyond her control, and has been consistently communicating with her mentor--the mentor does have the discretion to extend her deadline.
100
Your Girl Scout is doing an MEA (money earning activity) to help fund her project. What are her next steps...
MEA approval is done through Membership--same as if for a troop. Girl Scout still must comply with all the eligibility requirements Approval Steps: 1. If a flier is created to promote the MEA, please attach it to the application for approval. 2. MEAs are approved by the Service Unit Manager, Membership and Marketing Manager, and finallythe Director of Membership Services. Girl Scouts of Connecticut reserves the right to deny a MEA if it is deemed not in compliance with Safety-Wise and Council polices and guidelines. 3. A completed MEA application must reach the Service Unit Manager at least six (6) weeks prior to the activity. 4. An approved MEA application must reach the Director of Membership Services at least four (4) weeks prior to the activity
100
When first introducing yourself to a girl (through the phone or email) what must you remember to say?
What is Your name, that you are a gold award mentor, you look forward to meeting with her, and briefly explain the next steps and when you are available to meet (and a possible meeting location). AND should she need to connect with you--change of plans, a problem arises, etc...please be sure to give her at least 2 forms of contact information.
100
This should be done prior to the submission of the Final Report. This will help ensure there will be less (or no) confusion about project completion, project hours, and the Gold Award Agreement being upheld
What is...as a mentor--review your Candidates Final Report before submission.
100
Number of regional sub-committees the state of CT is divided into for the Gold Award program?
What is 6. Coastal Fairfield, Danbury/Waterbury, Eastern CT, Greater New Haven, Hartford/Middletown, and Northwest
200
This runs the 2nd Tuesday of every month and three weekend dates
What is the Girl Scout Gold Award Webinar
200
This must come from the organization that is benefiting from a Gold project. It must be on official letterhead and must be signed. This is NOT a personal recommendation but affirmation that they are supporting this Gold Project.
What is a letter of endorsement.
200
If you need Ginny--what is the best way to connect with her?
What is 1. email 2. cell phone
200
A Girl Scout you have mentored has earned Gold and is now in need of a pin for her upcoming ceremony--what now?
What is talk with my Area Chair. Area Chairs should have pins. If they are need of more--have them connect with Ginny (or Council). Please try to give everyone at least a two weeks notice.
200
A Girl Scout wants to advertise her Gold project and is asking for money donations. Is this allowed?
What is No. G.S. are not allowed directly solicit funds. They may ask for specific donations of items, hold a money earning activity or make a presentation to a local organization known for giving to youth projects to seek support. But the direct ask for donations in not permitted and must be taken off your advertisement/flier.
300
The order in which a Girl Scout Gold Award Candidate submits her three major sets of paperwork
What is 1. "My Gold Award Project Idea" paperwork 2. "Gold Award Proposal" paperwork 3. "Gold Award Final Report" paperwork Friendly Reminder: ONLY CT paperwork. We do not accept GSUSA Gold Award paperwork
300
You are asked to review a flier for a Gold Award Project by one of your mentees. What do you look for?
What is 1. Does she have the basics--time, date, location, etc... 2. There is no home address or personal email listed (have her create a Gold project email). 3. She is using the correct Girl Scout logo in the proper way 4. That she mentions this is for her Gold Award project. 5. That the poster is visually pleasing and eye-grabbing If you are unsure or have questions about it--email it to Ginny
300
Two months have passed and you have not heard from one of your Gold Award Candidates. What is your next step?
What is try and connect with the Girl Scout. Email and call her. "Hi, ________. I am just checking-in to see how your project is progressing. This is just a friendly reminder that during the lifetime of your project it is your responsibility to check in with me no less than once a month. I am so glad to hear the project is going well and I look forward to hearing from you again soon" After your first attempt--you can always think about copying the Girl Scout's leader on the email.
300
You Gold Award Candidate as successfully completed her Gold Award project! What do we remind her of??
What is... ...To put it on her resume ...To work with Family, Troop, and possibly SU to have a pinning ceremony ...to put it on her college applications ...GSOFCT Gold Award Reception is first Sunday in June ...That she should keep in touch with GSOFCT. Is her mailing address, email address, or phone number changes---to make the effort to remember to tell gold@gsofct.org so that she can be connected for possible future opportunities.
300
Need the most current and up-to-date paperwork. Where do you go? where do you direct your mentees?
What is The GSOFCT Gold Award webpage: http://www.gsofct.org/pages/GoldAward.php
400
In the Gold Award Mentor Volunteers Agreement, how many proposal should a mentor critique a year?
What is AT LEAST five. More is always appreciated (very needed)!!
400
How one submits a Gold Award Proposal and a Gold Award Final Report
What is through the USPS. All original and signed reports must be mailed to Council. Girl Scouts can scan and email this paperwork to try to get it reviewed a few days early--but the scan must include all the necessary parts. Even if emailed and scanned the paperwork still MUST be mailed to No. Haven Service Center
400
Two months have passed and you have not heard from one of your Gold Award Candidates. You have called and emailed--three more weeks have passed. Still no word--now what?
What is connect with your Area Chair and Ginny (or Council). If a girl is consistently non-communicative or you have not heard from her at all--before you get too frustrated--seek assistance. :-)
400
As a mentor you would like to be invited to the pinning ceremony. How do you ensure the likelihood of you being involved?
What is you remind your candidates that the pin comes from you. That you are proud of their accomplishments and would like to celebrate their success with them.
400
Reminding girls about the importance of confirmation and follow-up
What is teaching them a valuable life skill. Remind the girls to email/call people they are working with, GS Council, their peers, etc... to confirm dates, expectations, and receipt of paperwork.
500
a. Number of weeks we ask Girl Souts to give the GAC to review proposal paperwork b. Number of weeks in that Ginny expects to receive proposal critiques
What is a. 6-8 weeks. b. 2-3 weeks. Closer to 2
500
Tips for communicating with Gold Award Candidates...
What is... 1. Listen First 2. It should come from the heart 3. Be specific 4. Offer solutions or alternative ideas 5. Avoid the accusatory “you need to…” 6. Avoid Judgment, Blame, Denial of Responsibility and Comparisons 7. Use ‘I’ statements 8. Provide positives 9. Be honest 10. Take Individual Differences Into Account
500
Help celebrate your mentee. Ways to go above and beyond...
What is ...a nice note. Congratulating them on achieving such a prestigious award and well wishes for the future. ...writing a note to their school principal, 1st Selectman, Pastor, etc... sharing with them what a Girl Scout in their community was able to accomplish. ...offering to be kept in mind for future letters of recommendation. ...etc...
500
The three Gold Award Committee Goals
What is 1. 1. Girl Scouts of Connecticut wishes to encourage and fully support the increasing number of Girl Scouts interested in earning the Gold Award 2. Necessary, Current, and Up-to-date Paperwork 3. Every volunteer has the skill set needed to be an effective Gold Award mentor