File Management
What’s one rule for naming files professionally?
Use consistent words and dates (e.g., 2025-10-08_Project_v1.docx).
What column shows if work is finished?
“Status” or “% Complete.”
What should every subject line include?
The key task and date (e.g., “Status Update – Inventory 10-08”).
What’s the first step if a program freezes
Save work → close → reopen program.
What does reliability look like in digital work?
Organized files, on-time updates, clear communication.
Where should backup copies be stored?
In an Archive folder or on external storage.
Why sort tasks by due date?
To keep deadlines in order.
What’s the BLUF method?
“Bottom Line Up Front” — state the main point in the first line.
What 3 details make a good AI help prompt?
Tool name, problem description, and what you’ve tried.
How can digital organization lead to promotion?
Builds trust and shows initiative.
What’s the risk of saving everything on the Desktop?
Slows computer, files get lost easily.
How does color-coding tasks help?
It makes priorities and progress easy to see.
Name two reasons to keep messages under 5 sentences.
Clearer reading, shows respect for others’ time.
Why verify AI advice before acting?
To ensure it’s safe and correct before changing settings.
How can you show tech confidence on the job?
Keep a “Tech Notes” file of problems you solved.