Invoice Process
How often should invoices be sent to your AP Specialist?
At least once a week
How often should you send your cash spreadsheet to your AP Specialist?
As deposits are made and at the end of the month
When an invoice has a prior balance, we should....
When coding invoices, you should use the GL # that...
Is on your budget
How do you display all invoices posted in the system for your property?
Go to Accounts Payable, under "Search & Find" select AP Invoices.
When do you need a purchase approval?
If the invoice is more than $2,000 and is not a utility or monthly contracted item.
Who do you send your month end report review form to?
Your accountant
When working up an invoice, what amount should be used to process?
The current amount due
All invoices should be approved by....
Property Manager
When you've finished entering invoices, what should be attached to the front of your AP invoice batch before sending to your AP Specialist?
2109.00 report
Accounting must receive your invoices how many days prior to the check run in order to have them included?
3 business days prior to the check run.
What must be done if a 900 series batch is entered in the system?
The bank deposit detail should be printed, and 900 series batch should be explained.
When you have checked the prior balance and see the invoice is not in the system, you should.....
Call and request a copy of the invoice from the vendor.
The description for a landscaping invoice would be...
The service period/date range
What should be sent to your AP Specialist to set up a new vendor in the system?
A vendor set up form, W9 & a copy of an invoice.