Identifying Office Supply Items
Examples of typical office stationary
Pens, pencils, markers notebooks, notepads, sticky notes, index cards paper clips (various sizes), erasers, staplers, tape, white out
Define Office Inventory Management
A system of inventory management strategies an office administrator may both create and maintain during their tenure at a position?
Examples of Internal Courier Systems
Company mailroom, labelled mail slots, internal office envelopes
Define Preliminary Mail
Ensures everything is organized to be delivered to the correct destination or person in the organization
Most Cost-Effect Mailing System
Canada Post
Examples of printer & paper office supplies
Printer paper (various sizes), envelopes (various sizes), business cards, labels, printer, ink cartridges, printer toner
Example of Maintaining Inventory Levels
A sheet of paper affixed to the supply cabinet or near the supplies, with a pen nearby with the instruction that when inventory is used, that they write what is needed to replace missing items?
Examples of External Courier Systems
Electronic delivery, postal services, courier companies
List 3 of Secondary Mail's 5 Categories
1) Personal & Confidential 2) Xpress post, Registered, and Priority 3) Regular Business Mail 4) Interoffice communications 5) Advertisements, Newspapers, Magazines, and Catalogues.
What is the Cost of Letters Based On?
Weight & Distance
Examples of cleaning supplies for an office
Hand soap, disinfectant wipes, hand sanitizer, facial tissues, window cleaner, dishwasher tabs, sponges, paper towel, garbage bags, recycling bags, vacuum cleaner bags, toilet Paper
Where to get inventory & why?
A wholesaler; It is cheaper, and if you know your office's usage of items, everything can be ordered in advance at a cheaper cost.
Affordable. suitable for most offices. fast delivery
Date and time stamp, routing and action slips, stapler, paper clips, tape, sticky notes. pen or pencil
When is Internal Mail Available for a Business
When it has multiple offices and can hire employees or an outside company
Examples of safety & miscellaneous office supplies
First-aid kit, flashlight, fire extinguisher, smoke detectors, carbon monoxide detectors, batteries, lightbulbs
Ways to keep supplies accessible
Keep the area clear & functional, showing new employees where they're located and educating them on the alerting process for restocks and the kinds of stock that are kept
External Delivery Advantages
Fast delivery, tracking numbers, large shipments, guaranteed delivery
Define Annotation
Writing notes about previous actions taken or facts that pertain to the specific document/situation
Advantages to UPS
Reliable with offices across Canada, offer packing services and express letter mail
The Re-Order Point Formula
Average Daily Unit Sales X Lead Time + Safety Stock
The 4 Things to Consider
Cost, destination, urgency, tracking
What Could Immediate Action Mail be Presented In?
Red Folder
... the number of stamps used