Policy Details
What are the Harvest Hands organizational "core business hours"?
9am-5pm
How many hours per week is Full-Time Freddy expected to work?
40
How many hours per week is Program Lead Lucy expected to work?
20-25
Program Lead Lucy is scheduling an appointment with a school principal this fall. The principal is only available at 7am. What should Lucy do? (Name at least 1 option.)
1. Ask if the principal is able to meet at a time between 9am and 7pm.
2. Ask her supervisor if Lucy is allowed to take the 7am meeting.
How soon should a timecard error by reported to the supervisor?
Within 24 hours
How many hours per day does a PTO request equal for Full-Time Freddy?
8 hours/day
How many hours per day does a time-off request equal for Program Lead Lucy?
7 hours/day
How many hours per day does a time-off request equal for Program Coordinator Caleb?
5 hours/day
Full-Time Freddy has lots of work to do to get ready for regular programming and a big Family Night event happening next week. It's almost 7pm, but Freddy still has lots to do for next week. What should Freddy do?
Stop working at 7pm and pick up the task some other time.
Fill in the blank: "Employees working more than ___ consecutive hours are required by ___ to take a ___-minute, unpaid break."
Employees working more than 6 consecutive hours are required by law to take a 30-minute, unpaid break.
What is the minimum and maximum number of hours that Full-Time Freddy is expected to work per day?
Minimum of 5, maximum of 8. (Freddy should still work 40 hours total, Monday-Friday. The 5-hour minimum is for the 3-hour weekly flex time allowance.)
What is the minimum and maximum number of hours that Program Lead Lucy is expected to work per day?
Minimum 4, maximum 9
What is the minimum and maximum number of hours that Program Coordinator Caleb is expected to work per day?
Minimum 3, maximum 5
Program Coordinator Caleb has a personal appointment during program time. He could probably get back to the office in time for the last 2 hours of program, but he'd only work 2 hours total that day. What should he do?
File a time off request (ideally at least 2 weeks in advance) because he is unable to work the minimum number of daily hours.
What are the Programs Department's work windows? (Name the windows for fall & spring and for summer.)
-Fall & spring: 9am-7pm
-Summer: 7am-4pm
Full-Time Freddy has a dentist appointment on Tuesday morning during his regular work hours. He will be back at work in time for program and will be able to work at least 5 hours that day. What should he do? (Name at least 2 things.)
-Communicate the situation in advance in writing to his supervisor.
-Mark it on his Harvest Hands work calendar.
-Still work a total of 40 hours that week.
Program Lead Lucy has a doctor's appointment on Thursday morning during her regular work hours. She will be back at work in time for program and will be able to work at least 4 hours that day. What should she do? (Name at least 2 things.)
-Communicate the situation in advance in writing to her supervisor.
-Mark it on her Harvest Hands work calendar.
-Still work a total of 30-35 hours that week.
Program Coordinator Caleb has a dermatology appointment on Friday afternoon during his regular work hours. He will be back at work in time for program and will be able to work at least 3 hours that day. What should he do? (Name at least 2 things.)
-Communicate the situation in advance in writing to his supervisor.
-Mark it on his Harvest Hands work calendar.
-Still work a total of 20-25 hours that week.
It's a Monday and MNPS schools are closed, so there is no program. Program Coordinator Caleb does not see anything on his schedule in Homebase. What should he do?
Still work that day!
Harvest Hands is still in operation on days when there is no program. With the new Work Hours Policy, the schedule in Homebase is irrelevant.
Name at least 3 things that should be done prior to being absent (such as due to approved time off).
-File the request at least 2 weeks in advance.
-Mark the absence on your HH work calendar.
-Set an out-of-office automatic email.
-Find a substitute (if necessary).
-Submit an Out-of-Office plan to the supervisor.
It's the week of Christmas and Harvest Hands is closed on Christmas Eve & Christmas Day (Tuesday & Wednesday). Freddy did not file for any time off. How many hours is Freddy expected to work that week?
24 hours: 8 hours over 3 days, with the option to flex 3 hours within the week
It's the week of Christmas and Harvest Hands is closed on Christmas Eve & Christmas Day (Tuesday & Wednesday). Lucy did not file for any time off. How many hours is Lucy expected to work that week? Name the maximum and minimum.
-Maximum: 35 total - 14 hours off = 21 hours MAXIMUM
-Minimum: 4 hours/day x 3 days = 12 hours MINIMUM
It's the week of Christmas and Harvest Hands is closed on Christmas Eve & Christmas Day (Tuesday & Wednesday). Caleb did not file for any time off. How many hours is Caleb expected to work that week? Name the maximum and minimum.
-Maximum: 25 total - 10 hours off = 15 hours MAXIMUM
-Minimum: 3 hours/day x 3 days = 9 hours MINIMUM
It's Friday afternoon, and program is over. Program Lead Lucy is stuck waiting on the final child to be picked up. The parent is stuck in traffic and will not be picked up until after 7pm. This will put Lucy over her allotted 35 hours for the week. What should she do?
Notify her supervisor immediately to make a plan.