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Manual
HDMS Naming
Recent Decisions
HDMS Functions
ESFS List
100
You go to this person if you notice a step is missing in a Manual process.
What is your POD Contact. The POD Contact will coordinate the changes with whom owns the process.
100
This is the date format
What is DD Mth YYYY
100
4.3 documents and RTDs for padsites are not versioned but instead are added to the file separately and have this detail added in the name
What is LSD-Sec
100
The name of the drop down button beside each document..
What is the Functions Menu
100
The Electronic Surface File Structure list is stored here
What is the Surface Land Administration Manual
200
Name the tool used to search for a process in the Manual
What is the Land Manual Search Page
200
Unlike rental reviews, damages require this detail.
What is a date
200
When an RTD is cancelled in Appian, the Appian email notification is saved where
What is versioned on top of the RTD in the file.
200
two ways to open a file in HDMS
What is the attachments button in CS Explorer and Surface Land Files Search
200
To follow the Surface File naming convention, this must be done when shortcutting a survey plan from the Well or PARF file to the Surface File.
What is enter the Title Prefix and Title Detatil in the 'Shortcut Name' box.
300
Name one major Manual project that is currently being worked on or has recently been approved by Leadership
What is cancellation processes, Board Order processes, or inputting processes.
300
When adding a version to Correspondence, you must also do this.
What is re-name to change the date (if applicable)
300
Effecive July 2014 this is no longer required when setting up a Master Crossing file.
What is a physical file folder
300
When creating a Master Crossing file in HDMS you must do this very important difference through HDMS to create the Master Agreement folder.
What is search for the file in the Surface Land Files Search page and Click on the "Browse to Master Folder" box
300
New Archive tab stores this information
What is the old HDMS Title Prefixes no longer used.
400
This detail must be added to all Crossings and Proximities and is not added to Road Use Agreements.
What is the effective date of the agreement
400
This notice is added as "Proximity" and is versioned if a consent comes in.
What is a Ground Disturbance Notice
400
This HDMS folder can be seen company wide in all Surface files.
What is the Survey Plans folder
400
If unsure whether a certain Title Prefix will apply to your document, you should always check this column.
What is the Province column or Comments column
500
When moving a document from one file to another, this field must be updated in the categories tab of the document.
What is the file number in the Categories Tab