Enrollment & Caseloads
What makes a family enrolled?
A family that has completed a positive FROG Scale and signed a Participation and Consent Agreement to begin receiving HFA services.
What form do you need to update when there is a screen above the cutoff?
The service plan!
If a family notifies they are moving in two months, is the FSW required to complete a transition plan?
No, it is not required for less than three month's notice. You must complete one if you have at least three month's notice.
How many times a year must I complete a CHEERS check-in tool?
Two
What is "timed out" in the referral process?
A referral that passes the 3-month postpartum eligibility window without successful enrollment.
Who is responsible for routinely reviewing the family’s progress towards meeting the criteria for a level change and determining each family’s service level change based on family progress?
Both the supervisor and FSW
Why might you need a Release of Information for a transition/transfer plan?
Resource referrals
What is the timeframe for ASQ from 0-5 years?
The ASQ is administered at least twice per year each year of the child’s life for children under the age of three, and annually for children ages three through five years.
Where should the PRW/FSW document the outcome of the verbal consent to services?
In the Entry to Exit template in eCW.
What is the minimum percentage of successful home visit completion per month?
75%
Can you continue to provide services after the death of a participant? If so, for how long?
Yes! You can continue to provide services for three months.
Yes! You must complete a depression screen within three months of the subsequent child's birth.
When is a family placed on CO?
A family is placed on Level CO status when a scheduled visit results in a missed visit followed by another unsuccessful attempt to reschedule (i.e., a parent cannot be located or a rescheduled visit is also missed).
30 points / 15 families when all are at the most intensive level or up to 25 families when at various levels.
What level change forms describe the family's growth or progress?
Level 1, 2, 3, and 4
What is the difference between a transition plan and a transfer plan?
Transition plan is created when a family is exiting services. A transfer plan is created when we are transferring the family to another HFA program.
You just completed a CHEERS and the baby's scores are low for cues. What reflective strategy will you need to implement to support the parent?
Explore and Wonder!
What could be some CO methods?
What is the difference between re-opening a case and re-enrollment? Will a FROG be needed for either?
Re-opening a case is opening a case with the same target child if their closure was within 6 months or less. A FROG is not needed for re-opening. Re-enrollment is the same family enrolling with a new target child if they meet the criteria for HV services and have a positive FROG.
What is the total weight of this caseload?
1-CO+2+1+3+1+2+1+1+2CO = ?
13.5
What does a Transition Plan need to include?
a. reason for closure,
b. the date of the initial discussion with the family regarding closure, or date family declined a transition plan,
c. the planned closure date,
d. identified resources/services needed by the family and
e. an outline of steps needed to obtain any identified resources or services
f. Follow-up with identified resources by the site and/or family before closure to determine availability of services and assist with the transition.
When do you need to complete a depression screen pre- and postnatally? What is the documentation process for referrals for those who screen high?
Depression screen is done at the second or third visit for prenatal moms and postnatally within three months of the baby's birth (or within three months of enrollment if enrolled postnatally). If screen high, must document in a note you provided a referral AND the outcome of the referral.
When does CO conclude?
Level CO/Creative Outreach status is concluded prior to three months (whether 3 consecutive months or for a cumulative three-month period over six consecutive months).