General Information
What is PHI?
Protected Health Information
What email cannot be used to share PHI?
Any email that is not the UCP Central PA Outlook
Where should PHI be stored in your home?
Low traffic area that is not readily accessed by other persons in the household
How much information should be shared with other providers for treatment related to the child's care and goal setting?
The least amount of information necessary for the collaboration
What should you do if you find PHI somewhere in the office or on the copier?
Return it to the source or place it in an envelope in their mailbox. Notify a supervisor if you do not know who it belongs to.
What is a ROI?
Release of Information
When is encrypted email necessary?
When sending PHI to an external source
Where should PHI not be saved at home?
On a personal computer
What should you do if a parent requests that there be no collaboration and specifies particular agencies or persons should not receive information?
Their request must be honored and documented in the session notes
Who can we share PHI with?
Those whom have a signed release, a parent, the county's SC, state billing departments
When PHI is required to be shared with others, how much should be shared?
The minimum necessary
Where can you fax PHI?
Fax machine at Utley office. No faxing can be completed on a home computer or from a store.
When working at home on children's reports or session notes, where should you work?
In a private area
What do you need to do if you are working with a child/family in which the parent is not present for the sessions? (grandparent, teen sibling, other relatives)
Receive verbal permission from the parent for that designated person to sign and receive the session note, document this verbal permission in the session note (can have a ROI signed as well)
What information can be placed on your personal schedule (such as computer at home or on a therapist's personal cell phone)?
First name, last initial and location (city only)
What is HIPPA?
Health Insurance Portability and Accountability Act
What should you verify from a caller who is requesting PHI?
Their identify, their phone number (via child's file), DOB of the child, address of the child and the child's full name
What is the expectation when carrying PHI in the community?
Each therapist will carry the minimum amount of information necessary
If a therapist writes a letter for a parent for medical equipment or supplies, who should receive the letter?
The letter should be provided directly to the parent, unless the parent has signed a ROI specific to the letter
What is protected under HIPPA?
PHI or "individually identifiable health information" such as "the individual's past, present or future physical or mental health or condition, the provision of health care to the individual or the past, present or future payment for the provision of health care to the individual" and "individually identifiable health information such as name, address, birth date or SSN".
What is considered a limit of the minimum necessary rule?
Emergency situation-not to the extent where it may cause harm or if sharing is required by law-situation dependent.
How should telephone numbers of families be stored?
Using minimal identifying information such as first name and last initial
What needs to be signed in order for sessions to occur in a Daycare with session notes signed by the Daycare Provider?
Release of Information
What are some of the permitted uses and disclosures of PHI?
To the individual, for treatment, payment and health care operations
Who does HIPPA apply to?
Health Plans, Health Care Providers, Health Care Clearinghouses