Data Quality
When assessing clients, this option should never be selected.
Data Not Collected
Instead of using client names during phone calls or on emails, you should refer to clients by this.
HMIS Client ID
The Coordinated Entry system uses this tool to prioritize clients for housing
SPDAT
You can now select multiple gender or race options by holding this key on your keyboard
Control key
The PromisSE ROI (Release Of Information) lasts this amount of time
5 years
On the Households tab, there should only be one of these
Head of Household
Any information about an individual which can be used to distinguish, trace, or identify an individual’s identity
PII (Personally Identifiable Information)
HUD's official classification of an individual or family who lacks a fixed, regular, and adequate nighttime residence.
Category 1: Literally Homeless
As of October 1st, this data element has been merged with race
Ethnicity
If a client disappears from your program, this Exit Destination should be selected.
"No Exit Interview Completed"
You record health insurance, income, non-cash and disability status at these THREE points of contact with clients.
Project entry, Annual Assessment and Project Exit
Physical records on paper or other tangible materials, including hand-written notes taken while working with clients.
Hard Copy Documentation
An individual who is literally homeless, and has been homeless for at least 12 months, or at least 4 separate occasions in the last 3 years
Chronically Homeless
This answer has replaced "Client Refused"
Client Prefers Not to Answer
Helpful client counts and reminders that can be found on the HMIS home page
Widgets
During a program entry assessment, you would use this data element to identify that the client is the child of the head of household
Relationship to Head of Household
After not logging in to HMIS for this amount of time, HMIS users may need to be re-tested or to repeat basic training
30 days
A program designed to help individuals and families to quickly exit homelessness and return to permanent housing
Rapid Rehousing
If a client is exploring their gender and does not know how to identify, this would be the best selection to the gender question.
Questioning
To make sure you are not entering clients into a parent provider (e.g. Ability1st, CESC, Family Promise), you should use this mode in HMIS.
EDA (Enter Data As)
This HMIS report is the best way to identify outstanding data quality errors for your program
Data Quality Framework; or CoC-APR
A cyberattack tactic where attackers use deceptive emails or messages to trick individuals into revealing sensitive information or clicking on malicious links
Phishing
This is what the acronym VI-SPDAT stands for
Vulnerability Index - Service Prioritization Decision Assistance Tool
Date current episode of homelessness started.
The correct *3* data entry steps to follow when a client's income has changed
1. Create an interim update
2. Set end date for old income amount
2. Add new income record for the FOLLOWING DAY with new amount