Incident Reports
When should an incident report be completed by?
8am the next morning - preferably as soon as possbile
UG Staff must attend all weekly staff meeting Tuesday nights at what time?
7:30 - 9:30 pm
List 5 items that residents are prohibited from having in their rooms
Examples: alcohol, drugs or drug paraphernalia, air fryers, full size refrigerators, candles, extension cords, weapons, unapproved animals, stolen property, etc
True or False: The presence, possession, use, manufacture, or distribution of alcohol in or surrounding Housing and Residence Life facilities or activities is prohibited.
TRUE
You get a call from the desk that a student needs help keying into their friend’s room because they forgot their wallet inside. The friend isn’t in the room but the person at the desk claims they got their friend’s permission to be let into the room…what do you do?
a. We do not key people into spaces without written permission from the resident
b. Call graduate staff on call
Pronouns - when referring to someone
What time are rounds conducted on weekdays and weekends?
Weekend = 8pm, 11pm, and 2am
When are quiet hours during the week?
11pm - 7am
What must a resident do if a staff member has a reasonable request?
You receive a call from the front desk that a parent is calling to report that their student is missing, they have not heard from them and the student is not answering phone calls…what do you do?
**Hint - 2 steps**
a. Do not give out student information or speak to parents
b. Contact graduate staff on call and follow instructions given by graduate staff
What must you end every report with?
END OF REPORT
If a UG Staff member does not return to their community by what time, it is counted as a "night away"?
2 am
How many consecutive nights can a resident host a guest in their room?
3 nights
Students are provided one complementary free "lock out" each semester. What is the charge for lock-outs after their complementary one?
$20 service charge
You’re on rounds and notice an exit sign in a hallway has been removed…what do you do?
**Hint - 4 steps**
a. See if the exit sign plates are around, if so, attempt to put them back into place
b. Call graduate staff on call
c. Call KUPD
d. Follow graduate staff and/or KUPD instructions (including submitting a service request and filling out an incident report)
Where can you find the link / QR code for accessing incident reports?
True or false: Amnesty policy applies if you or another staff member seeks help for a student in need.
FALSE - amnesty policy does NOT apply
True or False: Residents are not in violation of the alcohol policy if they are in the presence of alcohol, but have not consumed anything.
False: Being in the presence of alcohol is against the policy
What is a "hearing"?
**Hint - a part of the conduct process**
You’re addressing a noise complaint and the residents in the room refuse to give their KUIDs to you…what do you do?
**Hint - 4 steps**
a. Remind them that they must cooperate with any reasonable requests made by housing staff members while in KU residential facilities
b. If they claim they don’t have their KUID, you can ask for their state issued ID or other form of identification
c. If they still will not cooperate, inform them that you will have to call a supervisor (graduate staff on call)
d. Call graduate staff, graduate staff may call KUPD if the residents continue to refuse to comply
What should you click before filling out an incident report?
"Enable additional features by logging in"
When should UG Staff be conducting Resident Verifications and/or Check-in-Chats with each resident?
Within the first 6 weeks of each semester
A resident’s guest ran through the halls tearing down flyers, a bulletin board, and causing property damage. When speaking with the host, they claim they should not be reported for anything because they didn’t do anything and were in their room…did this resident violate housing policy, why or why not?
Yes! Residents are responsible for hosting their guests in responsible ways, and may be held responsible for the behavior of their guests while hosting them. Also, their guest was roaming the halls unattended, which is not allowed because guests must be escorted by their host at all times.
The Housing and Residence Life contract requires all residents to agree and adhere to all applicable rules and regulations including, but not limited to what?
**Hint: 5 things**
1) The Housing Handbook
2) Code of Student Rights and Responsibilities
3) University of Kansas Parking Regulations
4) University of Kansas Policy Library
5) My Resnet User Agreement with Apogee
How do you respond if you receive a noise complaint for a room and hear bottles clinking and “SHOTS” being yelled as you approach the room?
a. Knock, announce as housing
b. Introduce yourselves
c. Explain the reason you’re there (noise and suspicion of alcohol)
d. Look to see if there is any alcohol in plain sight, ask the residents if they’ve been drinking
e. Get residents to gather all alcohol in the center of the room and take a photo
f. Get KUIDs from all individuals present
g. Have residents empty the alcohol containers, put the empty containers in a trash bag, and walk with them to dispose of the bag at the nearest dumpster
h. Write an incident report