Regular, Special, Adjourned regular, adjourned special
What are kinds of meeting?
100
1. Refresh memory of those present at a meeting
2. Inform members who were not present at a meeting
3. Keep a compiled list of an organizations accomplishments and acts
What are the goals of minutes?
100
Record the names of those voting on both sides as well as enough of those abstaining to show evidence of a quorum.
How is a roll call vote recorded in minutes?
100
Hour of adjournment
Signature of recorder
"Respectfully Submitted" no longer used
After approval, the Serretary's initials and the word"Approved"
What items are in the final paragraph of minutes?
100
All main motions or motions to bring a main question back to the assembly again. The wording of each motion and whether it was adopted/defeated or amended.
What items are in the body of minutes?
200
The fact of whether the voice was adopted, approved, lost or defeated,
How is a voice vote recorded in minutes?
200
1. Official recording of the proceedings of a deliberative assembly
2. Legal public record of a meeting.
3. Should reflect what was done at a meeting , not what was said at a meeting by a member
4. Should never reflect the opinion of the recorder
What are minutes?
200
Record the whole teller's report
How do you record a ballot vote in the minutes?
200
For regular meeting:At next regular meeting
Adjourned meeting: At next regular or adjourned meeting,whichever comes first
Special meeting:at the next regular meeting
When are minutes approved?
200
Secondary motions that were not disposed of
What secondary motions are in minutes?
300
1. First paragraph
2. Body
3. Last paragraph
How are minutes organized?
300
Secretary or recording secretary
Who writes minutes?
300
Record whether the motion ia adopted or approved,defeated or lost.
How do you record a voice vote in minutes?
300
Postpones the consideration of the minutes to a future time
What is "dispense with the reading of the minutes"?
300
Any points of order or appeals, whether lost or not and the reasoning given by the chair
What do you do with appeals in motions?
400
1. Kind of meeting
2.Name of the assembly
3.Date, time and place of meetings
4.If regular chairman or secretary is not present who substituted for them
5. Whether the minutes of the previous meeting were approved
What items are in the first paragraph of minutes?
400
Clerk, scribe or recorder
Who are other people who write minutes?
400
Unanimous consent
adopted motion
How are minutes approved?
500
Agenda, previous meeting's minutes,backup material for agenda items, roster/roll call list, motion forms or blank paper
What should be done before a meeting?
500
upon approval
When do proposed minutes become "the minutes"?
500
Whenever an error or omission is found in the minutes