Data Errors
What should you do if you find a typo in an employee’s name in the HR system?
Correct the typo promptly and notify the relevant HR staff or data steward to ensure records are accurat
What action should you take if you can’t open an HR file you need for your work?
Request access from IT or the designated data owner, following your organization’s access control procedures
How can you spot missing information in an important HR report?
Review the report for blank fields, incomplete entries, or unexpected gaps in the data
What should you check before sending HR data by email?
Confirm the recipient is authorized to receive the data and that no sensitive information is being sent inappropriately
What should you do if you can’t find the most up-to-date employee list?
Check the official HR system or contact HR for the latest information
What could cause two reports to show different numbers for the same HR metric?
Differences in data sources, outdated information, or inconsistent data entry can cause this proble
What should you do if you receive HR data in your email that you shouldn’t have access to?
Report the incident to your manager or IT immediately and delete the data to maintain privacy and compliance
What is a risk of entering the same employee information in two places manually?
Manual entry in multiple places increases the risk of inconsistencies and errors
What should you do if you see an employee’s data shared with the wrong person?
Report the incident to HR or IT and ensure the data is deleted from unauthorized locations
What’s a good approach if you have to explain what a report means to someone else?
Use clear language, define any technical terms, and provide context for the data
What problem might you face if you spot duplicate employee records in the system?
Duplicate records can lead to confusion, inaccurate reporting, and errors in payroll or benefits administration
What might it mean if you’re surprised by who has access to certain HR data?
Access controls may not be properly set up, and a review of permissions and roles is needed
What could happen if data field names in a spreadsheet are unclear?
Users may misinterpret data, leading to confusion and mistakes in reporting or analysis
Why is it a problem if you find a spreadsheet with no explanation of where the numbers came from?
Lack of documentation makes it hard to verify data accuracy and understand the report’s context
How would you handle noticing missing data in an important report?
Investigate the source of the missing data and update the report as needed
What could happen if old, outdated data is still being used for decisions?
Outdated data can result in poor decision-making, compliance risks, and loss of trust in HR reports
What can you do if you struggle to pull a report because of system permissions?
Contact the system administrator or HR data owner to request the necessary permissions
What steps would you take to clean up a messy data file before using it?
Remove duplicates, correct errors, standardize formats, and fill in missing information
What can you do to prevent sending the wrong data to someone?
Double-check recipients and data content before sending, and use secure sharing methods
What should you consider when you have to merge data from two different sources for a report?
Ensure data formats match, remove duplicates, and verify the accuracy and consistency of combined data