Attendance and Tardiness
The grace period allowed according to the policy
7 minutes
*except in CA
What does "FTE" stand for?
Full-time equivalent
The tool that managers and employees access for information on current leaves of absence
Sedgwick/TAFW
Which state has its own Break and Meal Period policy?
California
The deadline for colleagues to submit goals in MyPath
11/30/2023
Definition of an absence and a tardy
Absence: an unscheduled absence from work on 1+ consecutively scheduled workdays or shifts not considered a result of protected leave
Tardy: when a colleague fails to report for duty at the time outlined in their shift or fails to return to duty promptly at any point during their normal shift
How far in advance should colleagues submit their PTO request?
As far in advance as required by the scheduling process (may require more than 30 days)
True or false: state-specific leaves exist
True
True or false: employees are required to take a meal break
Trick question! This depends on the state where the employee lives; however, we are required to offer a 30-minute minimum meal break to all colleagues
Outline the typical disciplinary action process as it pertains to occurrences
Verbal: 4 occurrences
Written warning: 6 occurrences
Final written warning: 7 occurrences
Termination: 8 occurrences
True or false: as long as an employee works the length of the shift (ex: 8 hours, 10 hours, 12 hours, etc.), it doesn't matter when that employee works.
FALSE
How long can an employee be out on General Medical Leave (GML)?
Up to 6 months (and possibly beyond if an accommodation is requested/approved, very case-by-case circumstance administered by HR)
Stuart has an appointment this afternoon that he needs to leave work early for. He decides that instead of taking his breaks, he will leave his shift a half hour early. Is this permitted?
No
What date should managers use as the effective date of a remove work assignment?
RMA should be entered ASAP using the effective date listed in the resignation letter or the date of the last shift worked. Reach out to HR if you have questions about which term code to use
Last year, Julie left her shift early the day before Thanksgiving and the day before Christmas. Earlier this year, Julie left work early the day before her scheduled PTO. This year, Julie called out of her shift the day before Thanksgiving.
What part of the Attendance and Tardiness policy would apply to this situation?
Pattern of behavior
You discover that an employee is not working while clocked in, and is working off of the clock. Which policy would apply to the situation?
Timekeeping
When can an employee return to work?
With restrictions: needs to be approved to return by leadership and HR
Without restrictions: when the doctor has cleared the employee to return
***Return to work form submitted to Sedgwick by the employee as a best practice
Which two laws may require employers to provide more frequent or longer breaks?
Americans with Disabilities Act (ADA)
Pregnancy Workers Fairness Act (PWFA)
An employee reached out to me with a question about their compensation. What do I do?
Look to your resources first (manager, director, etc.). If you would like assistance, the HR team can help draft talking points, but HR does not make compensation decisions
List 4 of the occurrence types and the number of associated occurrences
Tardy with notification prior to start of shift: 0.5
Tardy with notification between start of shift and 2 hours after start of shift: 1
Leaving early (less than 2 hours) prior to end of shift: 0.5
Leaving early (more than 2 hours prior to end of shift: 1
Absence with notification between 2 hours prior to the start of shift: 1
Absence with notification between 2 hours prior to start of shift and 2 hours after start of shift: 2
No call/no show (failure to report or provide notification during the first 2 hours from start of shift): 4
Jose works 5 x 8-hour shifts per week. He has a PTO balance of 10 hours. He has an upcoming PTO request for 24 hours (3 days) which was previously approved. How many hours will Jose be paid for?
10 hours
Who approves a leave of absence?
Trick question!
FML and GML are approved by Sedgwick
Personal leaves are approved by the leadership team and HR
When will a colleague be compensated for a meal period?
de minimis: Interruptions which are considered "de minimis" do not require full meal period payment. With prior management approval, an employee may consume an “on duty meal” while performing duties outside of clinical or patient care areas
When a meal period is less than 30 minutes
What resources are available to you in MyPath? List two.
Goal setting
Continuous feedback
Legal button on performance evaluations
Annual increase files
Previous years' performance evaluations