Job Analysis
What is a job analysis?
A systematic procedure for identifying the competencies directly related to performance on the job and gathering, documenting, and analyzing information about the requirements of the job.
DEOH GLOSSARY-8
T/F: Recruitment and public notice are one and the same.
False. Public Notice is one part of the recruitment process.
DEOH 3-6
How are agencies required to present information in job opportunity announcements for competitive service positions?
Agencies are required to write job opportunity announcements for competitive service positions in plain language.
DEOH 3-11
When is an Applicant Entitled to Veterans’ Preference?
Preference in hiring applies to permanent and temporary positions in the competitive service applied by both OPM and agencies under delegated examining authority.
DEOH 4-16
What is category rating?
A process of evaluating qualified eligibles by quality categories rather than by only assigning individual numeric scores.
DEOH GLOSSARY-2
What is a quality ranking factor in the job analysis process?
A competency that is expected to significantly enhance performance in a position. Unlike a selective factor, a quality ranking factor is not used as a “screen out” factor.
DEOH 5-4
What is public notice?
Public notice (i.e., the job opportunity announcement) explains to job seekers when, where, and how to apply for a Federal job.
DEOH 3-6
What does the DEOH say about the JOA language? q
Do not use federal jargon or acronyms.
DEOH 3-11
True/False: For professional and scientific positions, veterans are automatically placed at the top for grades 9 and above.
False. For professional or scientific positions at grades GS-9 and above, compensably disabled preference eligibles (CPS/CP) are not automatically placed at the top of the Certificate of Eligibles (5 U.S.C. § 3313).
DEOH L-3
Under category rating, when can you merge?
If there are fewer than three candidates in the highest quality category, you have the option of combining (merging) the top two quality categories and making selections from the newly merged category.
DEOH 6-20
Which federal regulation mandates that job analysis be conducted for employment practices?
5 CFR 300.103
DEOH 4-23
When is public notice required?
Public notice is required whenever you are considering hiring applicants from outside the Federal workforce for competitive service positions lasting more than 120 days.
DEOH 3-6
T/F: A JOA may list an unlimited number of duties.
False. Per the DEOH, list 3-5 major duties and responsibilities.
DEOH 3-11
Which positions are restricted to veterans? 1
custodian, elevator operator, guard, and messenger positions
DEOH 4-15
Under Category Rating, selecting officials may not choose a candidate from a lower category unless this condition is met.
Exhausting all candidates in higher categories before considering those in lower ones.
DEOH 6-35
Can you screen a candidate out for not meeting quality ranking factors?
No, A quality ranking factor is not required to meet minimum qualifications.
DEOH 5-4
What is adequate public notice?
Adequate public notice means any U.S. citizen or national who wants to apply for a position will have access to all of the information necessary to apply and will be given an open and fair opportunity to receive employment consideration.
DEOH 3-6/7
A merit and a DE JOA has been opened. Can a VEOA candidate apply for both?
Yes. The VEOA eligible has two opportunities to be considered for one position and, if eligible under the applicable procedures, must be referred and considered on both lists.
DEOH 3-16
Is an agency allowed to pass over a 30% preference eligible veteran if they have a bona fide merit based reason?
No. Only OPM maintains the authority to grant or deny an agency's request to pass over a preference eligible with a compensable service-connected disability of 30% or more (5 U.S.C. § 3318).
DEOH 1-3
What is the minimum number of quality categories you may use in category rating?
Two. You may have more quality categories, but you must have at least 2.
DEOH 5-10
What is the most appropriate first step you and the hiring manager should take before moving forward with the delegated examining process?
Review hiring flexibilities and conduct a job analysis with the hiring manager.
DEOH 2-1
What system are federal agencies required to use when listing job vacancies
You must list your jobs on the USAJOBS database (see 5 U.S.C. §§ 3327 and 3330).
DEOH 3-6
How is specialized experience written?
In plain language what constitutes specialized experience at each grade level equivalent to the next lower grade level by providing specific examples of specialized experience.
DEOH 3-14
Under category rating, when are veterans' preference points used?
Never, they are not used in the category ranking process.
DEOH 5-9; 6-12
What mandates the use of category rating for all competitive examining?
Presidential Memorandum on Improving the Federal Recruitment and Hiring Process, issued on May 11, 2010, directs agencies with delegated examining authority to use category rating when hiring for competitive service positions, unless they obtain an exception pursuant to the procedure set out in the memo. DEOH 5-6