HRIS Basics
What does HRIS stand for?
Human Resource Information System
This HRIS feature helps track job applications.
Applicant Tracking System (ATS)
What does GDPR stand for?
General Data Protection Regulation
What is the first step in HRIS implementation?
Needs assessment / Planning
True or False: HRIS is only used by the HR department.
FALSE
This function ensures timely and accurate salary payments.
Payroll Management
True or False: Only physical files need protection under HR data laws.
False
One challenge in switching from paper-based to HRIS systems?
Change resistance/training / data migration
What is one major benefit of using an HRIS?
Improved efficiency / data accuracy / better decision-making
Which HRIS module tracks employee growth and feedback?
Performance Management
What is role-based access control (RBAC)?
Limiting data access based on a user’s job role.
Who should be involved in the HRIS selection process?
HR, IT, Finance, and end users
Name two components often included in an HRIS.
Payroll, benefits administration, employee records, training, etc.
This HRIS feature manages employee benefits like health insurance.
Benefits Administration
Name one risk of poor data management in HRIS.
Data breaches, compliance issues, and inaccurate reporting
What is a "legacy system"?
An old/outdated system still in use
What’s the difference between HRIS and HCM?
HCM is broader and includes strategic elements like talent management, while HRIS focuses on administrative HR functions.
What is employee self-service in an HRIS?
A portal where employees can update personal info, request leave, view pay slips, etc.
What is the importance of data encryption in HRIS?
Protects sensitive employee information from unauthorized access.
Give one way to measure the success of an HRIS implementation.
ROI, user satisfaction, error reduction, process speed