Faculty
For re-credentialing, what is the only document that the unit needs to provide?
An updated mal-practice letter
If a new employee doesn't enter their direct deposit, what will they receive?
Paper check. Check cards are no longer sent.
When will the new FLSA threshold go into effect? Bonus: what is the new threshold amount?
January 1, 2025
$58,656
If you're entering a transaction after monthly payroll occurs which PMR code should you use?
If you receive a request for a volunteer that will be working with patients, who should you reach out to for guidance? Bonus: Can you name two people that work there?
Risk Management. LoriAnn Smith, Lauren Lasater, Lyndsey Fabis
Do administrative appointments require a separate PN?
Only if they are paid through the university not affiliate paid
When is a handdrawn warrant used?
When funds are owed to an employee (check reissue, to apply their LPO towards an overpayment, to issue a payment faster than off-cycle, etc.)
For staff LOO's, is 75% FTE considered full-time?
No, anything under 1.0 is part-time for purposes of staff LOO's
What shared inboxes should be CC'ed on all HRSS LOO's?
SOM.SharedHR@ucdenver.edu & hr.records@cuanschutz.edu
Everyone should receive an exit survey except who?
Students & involuntary terms
If you have to update the administrative pay on a job record, is an addendum needed? Bonus: where do you get the template from?
Yes, an addendum is needed. The template called "additional administrative role" can be downloaded from Faculty Affairs website
If the leave accrual summary has a negative balance, what should you do?
Consult with Felipe and enter a positive SCA and/or VAA to adjust the balance
If a department wants to post a position for program manager and above, what is the initial step & where is it found?
Submit a new hire & replacement request smartsheet. Link can be found on the SOM intranet.
Starting 1/1/25, SOMHR will push back new hire TBT's that don't include what?
A signed LOO
If an employee is 100% remote out of state, are they eligible for FAMLI?
No, only in-state residents are eligible for the FAMLI benefit
Can faculty receive additional pay?
They cannot receive additional pay the way that staff do, but they can be appointed into an admin position and receive an admin stipend.
If you have to recoup a recruitment incentive, what date are you pulling the payroll register for to outline on the overpayment form?
The month in which the recruitment incentive was paid out.
How do you submit a staff NPP?
By submitting a CHR search/Appt 1 smartsheet. We no longer enter the NPP's ourselves on the staff side.
If you enter an off-cycle in CU Time, when will it be processed by payroll?
8-9am on Wednesdays other than payroll week
What is the name of the new reference check platform? Bonus: When is the last day with Skillsurvey?
CrossChq
December 1, 2024
No, this needs to be effective on 1/1 or 7/1 with the mid-year or fiscal year table uploads.
How do you initiate reinstatement of vacation leave accruals if someone returns within 30 days? Bonus: What are their options for repayment?
Submit an overpayment form for payroll to reach out to collect the funds. Then, ask Loan if you are ok to enter the accrual adjustment.
Options for repayment include: sending in a monthly check or payroll deductions
If a staff employee is using their FAMLI benefit, would you enter an unpaid leave row if they exhaust all accruals?
No. We only enter an unpaid leave row for employees not using the FAMLI benefit.
What is the pay group and comp rate code for job code 1438 (post-doctoral fellow), assuming it's above the FLSA threshold?
FOT and BASSUP
Are there any faculty populations that cannot be paid hourly?
Research Associates