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Name two common file formats for saving presentation files
pptx, pdf, xls,
What is a slide master?
A template that controls the overall layout and formatting of slides.
Define "animation" in presentation software.
An effect that applies to text or objects on a slide to make them move or appear.
What is the difference between slide layout and slide design?
Layout refers to the arrangement of text and objects; design refers to colors and styles.
How can you ensure a presentation is suitable for a large audience?
Use large fonts, high contrast colors, and simple graphics.
Explain the difference between transition effects and animation effects.
Transitions affect how slides change; animations affect items within a slide.
Give two examples of data types used in a spreadsheet.
Text, number, date, boolean
Explain how to print formula in excel so the formula can be seen
Formula --> Show formula --> Print
What is the benefit of using slide sections in a long presentation?
To organize and navigate different parts of the slideshow more efficiently.
What are the advantages of using formulas instead of manual calculations?
They are faster, more accurate, and update automatically.
You are presenting sensitive financial data. How can you ensure parts of the presentation are hidden during a slideshow but not deleted from the file?
Use the “Hide Slide” option on selected slides. They remain in the file but are skipped during the presentation.
How do you design a multilingual slideshow where users can choose their preferred language?
Create language-specific slide groups and link them from a language selection slide using action buttons.
What strategies can you use to reduce the file size of a large media-rich presentation without sacrificing essential content?
Compress images and media, convert embedded videos to links, use slide masters, and remove unused slide layouts.
Explain the impact of choosing the wrong slide aspect ratio.
It can cause content misalignment, black bars, or cut-off text when displayed on different screens.
What is the difference between COUNT, COUNTA, and COUNTIF?
COUNT: counts numbers; COUNTA: counts non-empty cells; COUNTIF: counts cells meeting a condition.
A presentation needs to be shared with users who do not have PowerPoint installed. How can you ensure compatibility while preserving animations and transitions?
Export the presentation as a video or PDF (video keeps animations; PDF does not but ensures accessibility).
You're asked to design a corporate presentation accessible for users with colour blindness. What design choices would you apply?
Use high-contrast, colorblind-safe palettes; avoid conveying meaning with color alone; include text labels.
What’s the difference between embedding and linking a video in a presentation, and when should each be used?
Embedded videos are stored within the file; linked videos reference external files. Embed for portability; link for smaller file size.
Explain the difference between duplicating a slide and reusing a slide from another file.
Duplicating copies within the same file; reusing imports from a different presentation.
How do you prevent a video from playing automatically when a slide loads?
Set the video to play "On Click" under playback settings.
How can you make sure an embedded audio file works on a different computer?
Use embedded audio (not linked), or package the presentation with media.
How can overuse of animations and transitions distract rather than enhance a presentation?
If overused, animations can delay the delivery of information, reduce attention on key points, and confuse the audience. Simple transitions maintain focus, while excessive movement can make a presentation feel chaotic or childish.
What ethical concerns arise when using copyrighted images or media in presentations?
Using copyrighted materials without permission or credit can lead to plagiarism, legal issues, and ethical violations. Students and professionals must use royalty-free resources or properly attribute the sources to respect intellectual property.
If you want a presentation to be reusable by others (like a company training template), what design features should be included?
Use Slide Master to maintain consistent branding, editable placeholders for content, clear instructions, and built-in navigation. Avoid hardcoded data and personalize elements like names or logos to be easily replaceable.
Why is it important to test your presentation in slideshow mode before presenting, even if the content looks complete?
Slideshow mode may reveal animation issues, alignment problems, missing elements, or broken links that aren’t obvious in edit view. Testing helps ensure smooth delivery and professionalism.