Da Vinci Code
of Accounts
of Accounts
What is the 6-digit Activity used for our General Lab Supply accounts?
557384
When reviewing travel in Concur, these are the 5 required parts of a Business Purpose.
Who - What - Where - When - Why
What does the acronym MTDC stand for?
Modified Total Direct Costs
Director of A/P, Travel and Cash Mgmt
Sharon Reine
It's 5:02PM, you completely forgot to enter a really important data change for today's deadline, is it too late?
No, data change deadline is different than the 4:50PM for journal entries. Data changes can be transmitted up until midnight.
Epi accidentally charged an IID account. Before they transmit a correction journal, what Wasabi step is required to enable them to journal between Orgs?
Account Access Request
PI purchased a business class seat this morning. To charge any of this to a federal grant, what key backup document needs to be timestamped within the next 3 days?
Comparison Fare to get economy seat price for federal portion
For awards starting 7/1/25 or later, what amount can a Prime charge IDC on a Subaward?
$50,000
Director of Endowments & Gifts
Emily Klingaman
PI forgot to give you a receipt dated 99 days ago, but they're asking for reimbursement. Can we reimburse this? If so, how do we reimburse, and will they get full reimbursement?
Yes, via Additional Pay in Wasabi, and No, it will be taxed as income.
A lab member submitted a service contract requisition in B2P, should the object code be 8140 or 8141?
8141 for service contracts, 8140 is for one-time repairs or maintenance
Why won't Concur let my PI submit their expense report for a $1,000 credit they received.
Concur won't let you submit negative reports.
What are the four cost principles for federal awards?
Reasonable, Allocable, Allowable, and Consistently Treated
Director of Budget and Planning
John Dobrowski
A postdoc got a fancy fellowship, which object code is used for their stipend payments: 6440 or 6450
6450
A lab wants to charge a supply to an endowment with 27000 root, which Activity is appropriate: 556001 or 556009
556001 (know your A-21 definitions!)
A student needs to get reimbursement for business travel. Which system do we use for the reimbursement?
B2P - a non-employee reimbursement
What are 2 ways to submit a prior approval request for an effort reduction greater than 25% for an individual named on the NOA?
RPPR or prior approval letter
Controller
Denise Rich
You're journaling salary for a previous fiscal year. What extra step do you need to take?
Update bypass fringe from N to Y. Apply manual fringe calculator.
A PI receives an internal award. What does the Gifts/Endowments office need to do for us to use the account?
Relax the Cross Validation Rule (CVR)
Egencia, The Travel Collaborative, and Milne Travel
What is the maximum you can budget for a student?
Postdoc Level 0
CFO
Liz Wallat
You need to journal payroll crossing Sept and Oct, which HART column should you include in your DL backup?
PYRL Month
What percentage does sponsored funding account for in IID's overall annual operating budget (per most recent FY25 actuals data)?
81%