Instant Messaging
This is the main instant messaging tool Reproductive Freedom for All uses to support employees with instantaneous communication, especially regarding time-sensitive details.
What is Slack
Emails should be responded to during [BLANK], with a maximum response time of 24 hours,
What is the same workday that they are received
This replaced the office-hosted file share drives that were accessed over the virtual private network (VPN) that the organization previously used.
What is Google Drive
It shares the name with a day of the week and is a project management tool that allows for collaboration within and across teams.
What is Monday.com
When used effectively, meetings can be an effective [BLANK] and support learning and development.
What is culture-building tool
This is a tool that can be used for instant messaging but is not used by this organization.
What are Gchat
As we continue to work in a hybrid environment, this added to one’s email account helps us build familiarity with one another and builds community.
What is a photo
Staff should use the [BLANK] space as a tool to share information within the organization on departmental workflow and products.
What is Google Sites
MOCHA stands for...
What is Manager, Owner, Consultant, Helper, Approver
Our organization's default meeting time is
What is 30 minutes
Slack has a team-building function built into the program. This function is called what?
what is Slack Huddle
This email function avoids inadvertently communicating the expectation that an after-hour response is needed.
What is scheduling an email
This should be noted on an individual's calendar
Multi-hour workblocks
MOCHA is a communication tool that can help with communication on projects but it is not
What is a decision-making or approvals tool
You can use this format to help build your agenda for your meeting to determine the purpose of your meeting
What is POP
Slack is not to be used for correspondences that require [BLANK] through one or more channels.
What is Approvals
When drafting (or forwarding) a lengthy email, consider [BLANK] at the beginning of the email
what is summarizing
This is the best practice to keep in mind while scheduling meetings on staff calendars to avoid fatigue
What is 10 minute transitions before a meeting
Our messaging, and how we talk about our work are also integral to maintaining our
What is Branding
The day we don't schedule meetings past 1pm
What is Friday
As a best practice, before texting an employee, staff should verify what, ahead of time?
what is verify if the employee is scheduled to work by checking their calendar, a shared team calendar, or their Slack status.
This is the consistent nomenclature for subject lines that should be used when sending an email
What is [Level of Urgency] [Action Needed] [Substance] [Deadline]
Creates a culture of transparency and ensures respect for each other's time via consideration when scheduling meetings based on a staff member’s current load.
What is having the organizational calendar default to the public setting
We refer to our organizations as Reproductive Freedom for all - not
RFFA, Repro4All, and any other abbreviations or acronyms
The general rule when sending a calendar invite for a meeting
What is the agenda and meeting description are sent 24 hours ahead of the meeting.