Office Equipment
Name one manual office equipment.
Stapler, hole punch, filing cabinet.
What is an open office layout?
A large space with desks and minimal partitions.
What does ergonomics focus on?
Designing the workplace to fit the worker safely and comfortably.
This skill involves expressing ideas clearly through speaking or writing.
What is communication?
Define a positive attitude in the workplace.
Being cheerful, cooperative, and willing to learn.
What is the function of a photocopier?
Makes copies of documents quickly and efficiently.
Name one advantage of a cellular office layout.
More privacy and fewer distractions.
Name one ergonomic feature of a good office chair.
Adjustable height, lumbar support.
This skill helps you manage your tasks and responsibilities efficiently, often using planners or schedules.
What is time management?
Why is punctuality important in office work?
Shows reliability and respect for others· time.
Differentiate between manual and electronic equipment.
Manual requires physical effort; electronic uses electricity.
What layout is best for confidential work?
Cellular layout with individual offices.
How does poor lighting affect productivity?
Causes eye strain and reduces concentration.
This skill involves working well with others to achieve a common goal.
What is teamwork?
Give two examples of good work ethics.
Honesty, responsibility, respect.
Explain how a shredder contributes to office security.
Destroys confidential documents to prevent data breaches.
List two disadvantages of an open office layout.
Noisy environment; lack of privacy.
Suggest two ways to improve ergonomics in a workspace.
Use adjustable furniture; good ventilation; and proper lighting.
This skill allows you to analyze situations, identify problems, and come up with effective solutions.
What is critical thinking?
How can a worker demonstrate initiative?
Volunteering for tasks, suggesting improvements.
Describe how a multifunction printer improves efficiency.
A: Combines printing, scanning, copying, and faxing.
Compare open and cellular layouts in terms of supervision.
Open allows easier supervision; cellular requires more effort.
Explain the impact of ergonomics on employee health.
Reduces injury risk and boosts productivity
This skill involves adapting to new situations and learning from experiences to improve future performance.
Adaptability/ Flexibility
Discuss the importance of teamwork in office administration.
Encourages collaboration and builds trust.