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In what cases you can upload an invoice
IA OOO more than a week and with managers authorization.
What LOI & IR stands for?
Length of interview
Incidence rate
What TBD stand for
To be determined
Optional elements in the invoice.
LOI & IR
Project end date
The most recent X-rate
Currency indicated in the invoice
To be take into account by finance team.
Where can you find a TBD line in QB? (New format)
Sample Plan Tab
Invoice approved
Every element to be validated in an invoice.
Billing Address:
VAT number
PO numbers/Project number.
Correct final counts (completes).
Cost type (PM fees, Hono, Recruitment) by Country and Specialty.
Unit costs aligned with the ones approved by the PE or previously uploaded in QB.
Total cost.
LOI and IR (If the invoice does not have either IR or LOI, we have include them in the email)
Project end date (Optional)
Bonus
Free points!
What should we do if we have an invoice with Hono increase when uploading it in QB?
Duplicate a line and modify the cost.
Where is the Cost breakdown template
PEs Support Label in IA inbox
Three steps to upload an invoice.
Validate invoice
Data upload
Send invoice to AP
Where can you find the LOI & IR ?
Old format: Fieldwork and sample tab
New Format: Quantitative Tab
You didn't send the invoice to AP. Minus 100 points
We always have to enter the IA inbox and forward the invoice you uploaded.
What is the X-rate
Last exchange rate of a currency.
What are the 4 blanks for PRFs in QB?
PRfs section.
Additional Charts, PRF-Actual recruit CPI, PRF - Actual Hono, PRF - Actual N
Moderation
Transcriptions
Hosting
Scheduling fee
Call joining
What should we add to a prepayment invoice upload in QB?
"Prepayment" after invoice number.
What cost never should be paid in a Prepayment invoice?
Recruitment cost
Where can you find a TBD line in QB?(old format)
Fieldwork & sample - Procurement section
The closed date can be filled with.
Date of the approval cost email from the PE, date from the final update sent by the PM. Otherwise, Invoice date.
You don't need to fill these blanks in the new format.
Old format information
Agency
Country
Specialty
X rate
TBD is used for?
The TBD line is created with the purpose of having cash provision ready to pay the future invoices.
Mention at least 2 vendor that send prepayment invoices.
IVP
Kraemer
BAZIS
Brandman