Definitions
A formal proposal made by a member of a deliberative assembly.
Motion
A voting method where members express their approval or disapproval verbally
voice vote
A motion that introduces a new item of business to the assembly
main motion
To allow members to express their opinions and arguments regarding a motion
purpose of debate
To provide a written record of what was discussed and decided during a meeting
purpose of minutes
The minimum number of members required to be present for the assembly to conduct business
quorum
A voting method where members raise their hands to indicate their votes
show of hands
A motion that modifies or helps dispose of a main motion
subsidiary motion
typically, the duration is set by the assembly’s rules, often limited to a specific time per speaker.
How long can members debate
To take minutes and maintain official records of the assembly.
role of a secretary
The individual responsible for presiding over meetings, ensuring rules are followed
role of the chair
voting method where members cast their votes in writing
ballot vote
A motion that addresses urgent matters affecting the assembly's rights
privileged motion
Usually, members are allowed a set number of speeches per motion, often one per turn
limit on speeches
A motion to end debate and proceed to a vote on a motion
What does "calling the question" mean
A list of items to be discussed or acted upon during a meeting
agenda
A voting method where members’ names are called, and votes are recorded individually
roll call vote
A motion that proposes changes or additions to a main motion.
motion to amend
A member may move to "call the question," which requires a second and a vote
process for closing debate
A permanent committee that oversees specific areas of the assembly’s work
standing committee
A question raised by a member regarding the procedure or rules of the meeting
point of order
A voting method where votes are cast anonymously
secret ballot
A motion that temporarily suspends consideration of a pending motion
motion to table
to manage the debate, ensuring equal opportunity for members to speak.
role of the speaker
A meeting called outside the regular schedule to address urgent matters.
special meeting