Accounts Payable
This department is responsible for paying...
Invoices
An 18-digit account number is called?
General Ledger Account #
Direct all questions and comments through which designated email address
To work remotely, employees must access the network via
VPN or Virtual Private Network
To re-allocate your budget from one General Ledger Account to another you must complete a
Budget Change
You use this screen in Ellucian Colleague to verify whether a GL account number is open
GLST
All invoices are scanned and routed through this Accounts Payable system
Webnow
Procurement and Contracts outlines this many ways to procure something
5 ways to pay
This is the University’s official reporting system and is formerly known as Datatel
Ellucian Colleague
This type of expense is the largest category of expenses the university incurs
Personnel Expenses
This form is used to pay non-AU employees and must include a vendor ID #
Disbursement Request
The last day of the AU fiscal year, effective FY20
June 30
For purchases equal to or over $10K, PCD requires that you obtain these many bids
3 bids
Identify two ways to contact OIT
Email helpdesk@american.edu
Call (202) 885 2550
Service Now
This system pulls information nightly from Colleague and is a user friendly analytical tool that can be used for budget monitoring and analysis
MicroStrategy Business Intelligence
This document must accompany all requests to pay a vendor
W-9
This is used to fix entries to the general ledger that posted incorrectly
Journal Entry
This is a supplier who has been chosen by PCD based on special pricing or provides superior service
Preferred Vendor
Training is mandatory to gain access to these accounts
Business Intelligence, Ellucian Colleague, and Operational Reports
This type of budget represents funding and expenses that support a unit's day to day budget and does not have restrictions
Operating Budget
This is used in place of gift cards as a prize to AU employees or students who participate in surveys, studies, or are being gifted
AU Rewards Card
This part of the 18-digit General Ledger # describes the type of activity and is five digits
Object Code
This acronym stands for Professional Service Agreement and is used when an individual or group comes to AU for the purpose of performing some type of service for the university
PSA
Provides the narrowest access needed to sensitive data to effectively do one's work and reduce the overall risk to the university
Principle of Least Privilege
If you are overspent in one GL account line but under spent in your overall budget, you should not be concerned because the Budget Office evaluates budget performance on a...
Bottom-Line Basis