If the expense is a major repair item specific to unit replacements such as carpet, appliances, etc...
100
If you put in a PO that is over $1000 for misc tools and cleaning supplies, should it be coded to majors?
No- unless it is for a something that has been budgeted for in majors during budget season. (The amount of the PO has nothing to do with where it is coded)
100
A resident's range needs to be replaced. What is the expense type and what is the 4th digit of the pay account?
Expense type: In unit major
Pay account: 7570 1511
100
When entering a PO that is coded as an "in unit Major" what information is now required?
A Unit number
200
What are Major 4's used for?
When there is an unplanned major emergency
200
Can your regional manager recode a PO after the CM has approved it?
Yes- The RM can unapproved the PO, recode it and send it back to the CM to approve it again.
200
What is the Pay Account (GL code) for Grounds Supplies?
6575-0000
200
A PO is made out for an emergency service call to inspect the lightening on your property. The Expense Type on the PO is Operating and the pay account is 7574-1590.
Is the PO correct?
No. The expense type should be Major 4
200
When can you order supplies or services?
Purchase Orders must be entered and approved prior to ordering supplies or services. Never place an order until all approvals have been made.
300
What are Major 3's used for?
Anything related to major agency inspections, ie, Pre REAC, REAC that was not budgeted for.
300
Does your RM like to recode your PO’s?
NO!! If they have done it out of the kindness of their hearts or out of pure frustration, they are going to stop today.
Make sure you are paying attention to the operating expense and pay account-they should ALWAYS match.
300
What is the pay account (GL code) for Plumbing Repairs and Supplies?
6620-0000
300
You have to repair concrete on your property in preparation for a REAC inspection that you did not budget for. Name the expense type and the 4th digit of the pay account.
Priority 3 major repair, 7573-****
300
What must you do first before you attach an attachment to a PO?
The PO must first be saved before an attachment can be added
400
How do you know what major repairs were planned for at your site?
Check your budget in yardi
400
How do late PO's occur?
You receive more that one AP Action on a PO
400
There are three things you should do after you receive an invoice in the mail. Name at least two.
1. Make sure it has a PO number on it-because if there is not a PO entered and approved already then you’re in trouble!
2. Scan and send the invoice to invoices@dominiuminc.com
3. Communicate with the vendor that all invoices should be sent to that email going forward (they should cc you in those emails).
400
What expense type and pay account do you charge bed bug treatments?
Priority 4 Major Repair and 7574-****
400
Where does the number for Incomplete PO's come from on the performance workbook in the MPM (Monthly Performance Meeting)?
The amount of PO’s AP action has emailed you to complete after the 1st AP Action email.
500
When would you use a major 2 code?
You probably won't. These are majors that are budgeted for but are not a priority. They are like big foot. Everyone has heard of them, every one wants to encounter them, but no one has ever really seen them.
500
What day of the week should you have responded to your 1st AP Action by in order not to receive a 2nd notice which will result in in a Late PO thus lowering your RM's numbers at the Monthly performance meeting?
You must respond by Thursday before 6 pm CST
500
What operating expense and pay account would you use if you need a new water heater for a unit when you did not budget for it to be replaced?
In unit major, 7570-1515
This is a trick question. You would still code it to where it needs to be even if not budgeted for. This will help your RM be able to track for the next budget season.
500
If a resident needs a new refrigerator and a flapper for their toilet, do you need to make more than 1 PO?
YES, you need to make two. All major PO’s need to be separate from operating PO’s.
500
What is the pathway to check your budget in yardi?