Coding
Who in AP is responsible for setting up a routing category?
Who is Amy Murray.
How often should you "Note" your invoices in the unsubmitted queue?
What is daily or at a minimum, weekly.
What is the difference between a buyer message showing as adjust vs accept work in smart recon?
Adjust mean to pay the invoice price and Smart Recon means to short pay or chargeback.
When Purchasing submits a request to purchase a vehicle - what type of transaction do you process?
What is to process as a prepayment, pay from invoice.
What is the first digit of a Patient Refund check number?
What is 8
What is the process for submitting an invoice through IPS when the PO is closed?
What is to: Use the dash to clear the po field; Type "PO Closed" in the description field; and remove the lines, if attached.
What is Pending Approval.
Who in AP is responsible for invoice uploads/allocations.
Who is Amy Murray.
When reinstating a canceled invoice, what information does not carry over from the new entry?
What is the attachment under the documents tab.
What does it indicate when an invoice displays a suffix of 111?
What is, a short pay or chargeback was done in Smart Recon.
How many digits does a Fund number have?
What is 7 digits.
What occurs with an invoice when there are multiple Buyers messages, one remains open, but the invoice shows a released status?
What is payment will not release until all messages have been closed.
When a refund check is received in AP office, list process.
What is referencing distribution coding from the original invoice #, initials, date on stub, put in envelope in Tiffani office for entry to be completed by Amy or Gina.
Invoices that fail to import from IPS can be corrected in which section of Infor?
What is Document Management Interface (DMI).
What PO Type requires "routing for approval"
What is "Service Amount"
An invoice that references the Project and Project Category number is referred to as.
What is a capital invoice.
What information does the payment tab show when check has been reconciled?
What is check number, date issued, date cleared and payment type.
If checks are picked up by the vendor on the same day as issued, what information should be provided to vendor.
What is notify Mikki W to add a positive pay file. Positive pay must be run before payment can be cashed by vendor. If not, funds will be available the next business day.
What is the process for handling invoices received for a contract with no remaining dollars on the line?
What is reach out to SCMcontracts@akronchildrens.org to have additional funds added.
What is the dollar approval limit for a Director?
What is the process when a credit memo is received for a po invoice?
What is wait for vendor return set-up and select against the credit memo.
How many business days does each approver have in the routing category.
What is 5 days.
When processing a reclass for a Match PO, what is required before the entry can be amended?
The line and dollar amount must be added for the reclass to be processed.
What does the PO Type "Special, Non-Stock and Inventory, all have in common?
What is, they all require a receipt
What is the process for creating a Buyer's message when you have a Service Contract?
Ensure your invoice is in Approved status; go to Smart Recon; select your line item, then use the arrow to move it up and complete the match