Job Analysis
What is the main purpose of job analysis?
a) To hire new employees
b) To gather information about job duties and requirements
c) To evaluate employee performance
d) To design the company strategy
b) To gather information about job duties and requirements
Which of the following best describes the relationship between job description and job specification?
a) Job description focuses on the person, job specification on the job
b) Job description focuses on the job, job specification on the person
c) Both focus only on employees
d) Both focus only on duties
b) Job description focuses on the job, job specification on the person
The primary purpose of an organisational policy is to:
a) Replace management decisions
b) Provide guidelines for consistent decision-making
c) Restrict employee creativity
d) Increase paperwork
b) Provide guidelines for consistent decision-making
Organisational policies should remain unchanged once they are developed.
False
The final stage in the policy development process is usually:
a) Monitoring and reviewing effectiveness
b) Drafting the first version
c) Conducting training sessions
d) Seeking legal advice
a) Monitoring and reviewing effectiveness
Which of the following is NOT a method of job analysis?
a) Observation
b) Questionnaire
c) Interview
d) Salary survey
d) Salary survey
Job specification refers to:
a) The tasks performed on a job
b) The human qualities required for the job
c) The equipment needed for the job
d) The salary structure of the job
b) The human qualities required for the job
Which of the following is the first step in developing an organisational policy?
a) Communicating the policy
b) Reviewing legal and regulatory requirements
c) Monitoring compliance
d) Drafting the final document
b) Reviewing legal and regulatory requirements
Policies help ensure fairness and consistency in decision-making across the organisation.
True
Policies are optional in organisations; they do not influence behaviour.
False
Which document is created from a job analysis that defines the tasks, duties, and responsibilities of a job?
a) Job specification
b) Job description
c) Job evaluation
d) Job rotation
b) Job description
Observation is an effective method for analyzing complex managerial jobs.
False
Who should be involved in developing an organisational policy to ensure relevance and acceptance?
a) Only the Human Resource Manager
b) Only the top executives
c) Stakeholders such as managers, employees, and legal advisors
d) Customers only
c) Stakeholders such as managers, employees, and legal advisors
A well-developed organisational policy must comply with relevant laws and regulations.
True
Consultation with employees during policy development increases acceptance and compliance.
True
Why is job analysis important in human resource management?
It provides essential information for recruitment, selection, training, performance appraisal, job evaluation, and compensation. Without it, HR decisions may lack fairness and accuracy.
How does job analysis contribute to recruitment and selection?
It helps create accurate job descriptions and specifications, which serve as the basis for preparing job advertisements, screening applications, and matching candidates’ qualifications with job requirements.
Scenario:
Your company wants to introduce a new Work-from-Home policy. What steps would you take to develop this policy?
Identify the need for the policy (increased remote work requests).
Review relevant labour laws and regulations.
Consult with managers, HR, IT, and employees.
Draft clear guidelines (eligibility, hours, communication tools).
Seek approval from senior management.
Communicate the policy to all employees.
Monitor and review its effectiveness regularly.
A company introduced a Dress Code Policy, but employees complain that it is unclear. What might have gone wrong in the development process?
The policy may not have been written in clear, simple language.
Employees might not have been consulted for input.
Communication and training may have been inadequate.
The policy may not align with the company culture or work requirements.
How can an organisation ensure that its policies remain relevant over time?
By reviewing policies regularly, monitoring compliance, considering changes in laws and industry standards, and gathering feedback from employees and stakeholders.
Differentiate between a job description and a job specification.
A job description outlines the tasks, duties, and responsibilities associated with a particular job.
A job specification describes the minimum qualifications, skills, experience, and personal attributes required of the person performing the job.
What role does job analysis play in compensation management?
It ensures fair and equitable pay by evaluating the relative worth of jobs based on responsibilities, skills, and working conditions, rather than arbitrary decisions.
Why is it important to involve employees in policy development?
Involving employees increases ownership, ensures the policy addresses real workplace issues, and improves compliance and acceptance once implemented.
How can an organisation ensure that its policies remain relevant over time?
By reviewing policies regularly, monitoring compliance, considering changes in laws and industry standards, and gathering feedback from employees and stakeholders.
Management is concerned about safety incidents and wants a Health and Safety Policy. What key elements should be included?
Statement of commitment to safety.
Roles and responsibilities of management and staff.
Safety procedures and guidelines.
Reporting mechanisms for hazards/incidents.
Compliance with legal and regulatory requirements.
Continuous training and review process.