Coupa
A BU reaches out to you stating the payment term on their requisition is incorrect and they need them updated, how should you advise your BU?
1. Ensure they are selecting a backing document when raising a requisition.
2. Inform them that payment terms and payments are handled by the Supplier Procure to Pay team, and they should email P2P
1. What is the difference between "Initiated by" and "Owner" in Apttus?
2. When should either be updated?
Initiated by = the commodity/category owner.
It should only be changed if the category is updated or when a new Category Manager replaces an old CM.
Owner = the individual who negotiated the deal. Owner should be changed if the person negotiating the record changes. This should NEVER be updated after the record is activated.
Who must be on all DocuSign approvals if the contract value is >$1?
FP&A
If a CM achieves a cost reduction that does not lower the cost of current products/services when compared against historical results; but minimizes or avoids entirely the negative impact to the bottom line that a proposed price increase would have caused. Is this savings or avoidance?
Cost avoidance
1. How do you spell our CLM tool? (CLM = contract Lifecyle management)
A - P - T - T - U - S
What are the priority level for payment terms on requisitions? Hint: there are 3
1. Contracts - if the BU selects a backing document, the payment terms assigned to that contract will prevail
2. Supplier Sites - locations of a supplier, may have different terms than the header.
3. Supplier Header - majority are NET90 (Gartner's default payment terms)
1. What should be the end date of your NDA once an MSA is signed?
2. What should be the end date of your termination notice in Apttus?
1. The start date of the MSA, should be the end date to the NDA
2. The date the services are terminated should be the end date of your termination record.
If you execute an amendment to extend an agreement, what should you do in Apttus?
1. Create an Apttus record for the extension agreement, tie the parent agreement using the "Parent Agreement" field.
2. Extend the end date of the original agreement/Apttus record.
You have executed an MSA and SOW simultaneously, how many records should be in Apttus and why?
There should be 2, 1 for the MSA, 1 for the SOW.
Reasons: ensuring the correct end dates, dollar value and other Apttus information
You want to create a new folder in the Procurement Google Drive, what is your first step and why?
Reach out to your Director or Kyle for approval before creating the new folder.
This is to help keep the G-Drive clean, organized and consistent in formatting
What are the 3 risk assessment questionnaires in Coupa Risk assessment?
Anti-Bribery/Anti-Corruption (ABAC)
Information Security (Info Sec)
Data Protection
What is the difference between the following buy-side statuses: expired, terminated and cancelled?
Expired contract: an agreement in which the end date is in the past (Apttus will automatically update the Buy-Side status).
Terminated: Gartner has sent a termination notice. (You have to terminate the record in Apttus for the Buy-Side status to update)
Cancelled: We did not sign/complete. (You have to manually update the Buy-Side Status)
For contracts, instead of the word "agree" what 3 words should you use and when? (per Gartner Legal)
Shall when making a promise to do something
Represents when asserting that a specific fact is true (as of the date of the agreement) and
Warrants when asserting a fact will be true in the future
1. When should you use NA payment terms in Apttus?
2. Will this record integrate to Coupa?
1. When to - when money will NOT leave the door (NDA, amendments for T&C's).
When NOT to - when money is out the door, when payment terms are in the agreement (MSA).
2. Records with NA payment terms will NOT integrate to Coupa
Fill in the blank: Gartner's ____ _____ aims to give readers a clear picture of the competitive landscape to help them make informed decisions.
Magic Quadrant
1. Where can you find the Prohibited supplier list?
2. Name two suppliers on the prohibited supplier list.
1. Coupa homepage - General Information
2. Apptad, Clous BC Labs Inc, Hippster, Rangewave, Tentlogix, Barcelona, i-4business EMEA, IText, Huawei Technologies, ZTE Corp, Hytera Communications, Hangzhou Hikvision Digital Technology, Dahua Technology and any of their subsidiaries and affiliates
Your contract has auto-renew language in it,
1. What should you check in Apttus?
2. What buy-side status should the Apttus record never have and why?
1. The auto-renew checkbox under section Term & Renewals
2. Expired, it should be terminated
In January, updated Gartner templates were released. In the new templates, 3 clauses were removed ASSUMING Gartner's SCOC is agreed to. If we are using the supplier's employee code of conduct,
1. Which 3 clauses need to be added to our agreement?
2. Where can you find these clauses?
1. Sustainability Commitment, Modern Slavery, and Supplier Diversity
2. Gartner's SCOC live link and copy/paste these 3 clauses into the agreement you are working on
During Office Hours in May, what DocuSign feature was shared which can save us time when creating a DocuSign envelope?
Templates
1. Before engaging with Legal, what steps should you take?
2. What is the name of the PowerPoint that outlines the steps to engage with Legal?
1. a) Consult the Talk Tracks b) Determine if you require S2C Leadership review prior to sending to Legal c) Complete the requirements found in the Redline Review Process w/legal 061923
2. Redline Review Process w/legal 061923
1. What does "IRQ" stand for?
2. What triggers an IRQ to populate?
3. Who fills out the IRQ?
1. Inherent risk questionnaire
2. If the supplier answers "Yes" to any of the SIM2 vetting questions
3. The BU who submitted the SIM1
Which 3 fields determine who will get an automatic email notification when a record is expiring Apttus?
Initiated by
Owner
Expiration Notice Email
1. In what clause can you find language regarding Artificial Intelligence (AI)
2. What is the gist (summary) of the language?
1. In any Gartner template, it is under the "Confidentiality" clause
2. "The Receiving Party shall not use the Confidential Information as input into, or for the training or development of generative artificial intelligence (AI), machine learning algorithms or software, or other technologies to create any derivative works, compilations or collective works or in any manner or for any purpose that infringes, misappropriates, or otherwise violates any intellectual property right, or that allows any third parties to access, use or benefit from our proprietary intellectual property in any way."
1. What Apttus feature should only be used when sending a contract for final signature?
2. What are the first 3 steps to using this feature?
1. Send via DocuSign button
2. a) Unclick Wet-Signature b) Import Offline Documents c) Click Send via DocuSign
1. Gartner has 4 revenue streams, what are they?
2. What is the primary revenue stream?
3. Which of the 4 does Gartner.com fall into?
1. Research & Advisory (R&A), Gartner Consulting, Gartner Digital Markets (GDM), Conferences
2. Research & Advisory
3. Research & Advisory