Sooner Rides
3 things that must be in every Sooner Ride email.
1. Date of Trip
2. Job #
3. Rider's name
What day is always used for the week ending date?
Friday
When must you approve employees time?
When must you put in your time?
Daily
Before you make a purchase
When doing data entry you can't read your driver's writing so just enter an address. Is this, okay?
No, you must enter correct addresses.
3 things the rider must call in.
1. C-legs - Pharmacy stops
2. C-leg cancels
3. Address changes
What time are trip logs due daily?
10:00 AM
How often should you check the "Edit Time Punches" tab?
Daily
When is it okay to put a PO in after the purchase?
If a vehicle needs to be towed or flat fixed outside of working hours.
When you find a mistake on a ODOT trip sheet. How do you correct it?
Use a red pen, mark a line through it, and initial it. NEVER use white out.
When must A-leg time changes be sent in?
Noon, the day before the trip
How many digits do you use for the VIN #?
6
All time sheets must be approved by what time on Monday?
9:00 AM
Do you need a PO for a credit?
Yes
When do you send in oil changes? What time do all oil changes need to be sent in on Friday?
1. The day they are done.
2. 1:00 PM
How long do you have to pick a rider up once they activate their will call?
1 hour
The driver forgets to get a signature on a trip log. What do you do?
Call the rider, explain to them what happened, and go get a signature.
Who is allowed to approve time sheets?
Supervisors, never give your login information to another employee to do this for you.
You buy oil, windshield fluid, and antifreeze. What GL code do you use.
6950 supplies. You only use 6790 when you are buying something for a specific vehicle.
Do we use the ODOT trip sheets to track a driver's time?
No, breaks on the trip sheets are a break in service. A break in service can be a lunch break, getting an oil change, running an errand for the office, etc... When a driver is in an area that does not have a KATS office and they drove more than a mile you must enter a break.
As soon as your driver notifies you.
You are to check 13 things on each trip log. Name 6 of them.
Week ending date, Driver name, VIN#, Trip date, Job #'s, member names, pickup times, drop off times, will call times, rider signatures, drivers' signature, drivers name printed, & driver's license #.
Name 5 reasons to send in a personnel action form.
1. Address change
2. Job change
3. probation period completed
4. Employee is sick or in the hospital
5. Employee has been released to work
You have an approved PO and you have made your purchase. When do you submit the PO for payment?
The day of the purchase.
Can you allow family/friends to ride with a driver?
No, we are responsible for every person that rides our vehicles. Having someone ride around all day is and added liability.