SEHF
What should be entered in the Student Information and/or Position Information field?
The KSU ID or the Position ID will populate all the related fields about the student
What is the first approval queue?
Hiring Manager Review
Can users approve from the email they receive?
Yes, there is a DocPop Link that will allow them to open the document/workflow and approve
What are the 2 ways to access the SEHF?
The Portal or from the Form within OnBase
What might you need to enter manually related to the Position?
Requested Effective Date
Employee Type
Hiring Date (not populated till HR's step later)
End Date
Monthly Stipend
Pay Rate
How can you tell if something is read-only while reviewing?
It is greyed out
What might prevent someone from being able to enter their approval?
If the SEHF is locked by another user - there would be a lock symbol visible
How is Split Funding Handled?
If it's split, the submitter should manually enter the additional code by using the Add button.
Note: The system will ensure the funding totals 100%
How do you get Net ID information to populate?
Hit the Lookup button in the Reports and/or Time Approver to section
What can be done in any queue to help manage it better (there are 3 options)
Sort, Filter or Group
Are "Additional Approvers" going to get notifications?
Yes, but only if they are selected upon submission.
If Hiring Manager is the submitter what happens differently?
They can sign the SEHF Hiring Manager section upon submission
What should users do in the Background Checks section?
It will update the Yes/No values to the right (i.e. Credit Check)
Note: HR can change these values when it gets to their review if the submitter did it incorrectly
What happens if the SEHF is Rejected?
It will be archived in OnBase but removed from Workflow. Submitter would need to submit a new form.
Can notifications be printed?
Yes, the email has an image and the email text. You could print both
How long will the SEHF stay in the Complete Queue?
It will stay until a manual Ad Hoc task is executed to remove from the SEHF life cycle
Note: in the future, this could be automated and configured to send to Employee Hiring life cycle