On-Air Situations
A DJ gives an incomplete version of KWSB’s approved opening identification. This is what they should do.
What is correcting the identification promptly and using the complete approved opening in the future?
A routine KWSB email has gone unanswered for three business days. This is the response expectation the staff member failed to follow.
What is responding within two business days, even if the response is only a brief update?
The KWSB studio door has been propped open during a busy campus event. This is the proper response.
What is closing and securing the door, ensuring people enter through the approved process, and reporting the situation if there is a security concern?
Two trained DJs privately agree to trade shows for one week and update their personal calendars. These additional steps are still required.
What are approval from the Program Director and an update to the official schedule?
A host wants to interview a student about a controversial campus topic. These preparations are still required even if the guest says they understand KWSB’s rules.
What are obtaining any required guest approval, confirming the topic and format, explaining the content rules, and preparing to redirect the guest if necessary?
An official highway-closure post from yesterday conflicts with a newer, unofficial comment claiming the highway has reopened. This is what the DJ should report as current fact.
What is neither claim until a reliable and current source confirms the road’s status?
A director receives a time-sensitive request but will not have all the necessary information until later in the week. This is their best response.
What is acknowledging the message within one business day, explaining what is still needed, and providing a realistic update?
A staff member realizes that their KWSB access card is missing but believes it may be at home. This is what they should do.
What is reporting it promptly and continuing to search while the appropriate person protects or reviews the access?
The Production Director notices possibly inaccurate information while editing a Sports Director project. This is the proper way to address it.
What is coordinating with the Sports Director and including the Station Manager if the issue cannot be resolved or affects the larger project?
A DJ purchases a song and receives permission to use it during a live show. This explains why the song may not automatically be included in an archived podcast.
What is that permission for a live show may not cover an archived podcast, and purchasing or crediting a song does not automatically provide publication rights?
A DJ discovers that the ending time in their completed program log is incorrect. This is the proper way to correct it.
What is correcting the log transparently, identifying who made the correction, and reporting the error if it is significant?
A DJ learns about a Friday conflict on Monday but waits until four hours before the show to report it. This is the most accurate evaluation of their communication.
What is meeting the minimum notice period but failing to report a known conflict when they first learned about it?
A studio cable has exposed wiring but still appears to work. This is the proper response.
What is stopping use of the cable, protecting the area if it is safe, reporting the damage, and using an approved alternative?
A new director joins KWSB during the year. This is where their changing contact information should be recorded instead of throughout the permanent handbook.
What is the separate Annual KWSB Staff Roster kept in the approved shared location?
During a live interview, a guest makes a serious, unsupported accusation about an identifiable professor. This is how the host should respond.
What is redirecting, muting, or ending the concerning content; preserving the log and recording; notifying station leadership; and documenting what occurred?
A trained DJ restores the stream after a three-minute interruption. This is what they must still do after resolving the problem.
What is documenting the time, error, action taken, and result, and notifying the appropriate person if the interruption was material?
A DJ becomes suddenly ill two hours before their show and immediately notifies the appropriate station leader. This is how the situation should generally be treated.
What is an emergency in which prompt communication matters, even though four hours’ notice was impossible?
A staff member takes a station recorder to an approved KWSB event without receiving specific permission to remove the equipment. This rule still applies even if the recorder is returned undamaged.v
What is receiving authorization before removing and using KWSB equipment?
A volunteer proposes creating a new director title whose responsibilities already belong to existing directors. This should determine whether the position is created.
What is whether the station has a distinct operational need and meaningful recurring work for the position?
A political show host uses KWSB’s official social media account to share a candidate’s donation link. This remains true even if the host gave a personal-opinion disclaimer during the show.
What is that a personal-opinion disclaimer does not authorize campaign activity through an official KWSB account?
A DJ starts filler audio ten minutes early and leaves without permission. This explains why their decision is unacceptable.
What is ending their assigned program early and leaving without an approved transition or reason?
A trained and approved substitute agrees to cover a show, but the original DJ stops communicating. This required step is still missing.
What is confirmation of the substitute or coverage plan from the Program Director or appropriate station leader?
A trainee has permission to use studio equipment only under direct supervision, but the trainer temporarily leaves the room. This is what the trainee should do.
What is stopping independent use until direct supervision resumes or separate authorization is confirmed?
A company offers KWSB free microphones in exchange for favorable mentions and special event access. This is how the proposal must be treated.
What is a proposed exchange or sponsorship requiring station and university approval before any promise is made?
A prerecorded educational episode includes the full version of a slur without advance approval. This is the requirement the host missed.
What is receiving advance approval from the Program Director or Station Manager, who may require editing, paraphrasing, additional context, or another approach?