COMMITTEE
CHALLENGES FOR A NEW COMMITTEE STARTING UP IN AREA
-> TIME MANAGMENT = PPL MAY BE BUSY = DIFFICULT TO SET UP MEETINGS
-> ACCESS TO FINANCE = DIFFICULT TO GET FINANCE TO SET UP COMMITEE
-> CONFLICT OF MEMBERS = MEMBERS MAY NOT GET ON/HAVE DIFF OBJECTIVES
-> COMMITMENT OF PEOPLE = MEMBERS MAY BE BUSY IN THEIR OWN LIVES
AGENDA 4 1ST MEETING OF COMMITTEE
1. ELECTION OF OFFICERS/JOB DISTRIBUTION = CHAIRMAN/SECRETARY/TREASURER
2. CHOICE OF SPEAKERS/ACTIVITY/ENTERPRISE
3. FINANCES
4. DELEGATION OF DUTIES
5. PLAN OF WORK
6. DATE OF NEXT MEETING
7. ANY OTHER BUSINESS (AOB)
WHY IS SETTING UP/PLANNING A COMMITTEE IMPORTANT
1. AIMS THAT ARE ACHIEVABLE AND CLEAR
2. SEQUENCE OF ACTIONS SO ALL RUNS SMOOTHLY = GOOD CONTOL
3. PREPARE A SCHEDHULE OF TIME = THINGS HAPPEN WHEN THEY SHOULD
4. ANTICIPATE RESOURCES REQUIRED FOR ACTIVITY = REDUCES RISK/FAILURE/CHANGE
5. HELPS DECISION MAKING
6. SET OUT TASKS/DUTIES SO INDIVIDUALS CLEAR ON WHAT TO DO
ROLE OF TREASURER IN COMMITTEE
RESPONSIBLE FOR HANDLING MONEY IN COMMITTEE & MUST FOLLOW LEGAL REQUIREMENTS = ASK FOR PERMISSION TO UNDERGO RAFFLES.
PREPARE ACCURATE FINANCIAL STATEMENTS & ADVISE COMMITTE ON FINANCIAL POSITION
ROLE OF SECRETARY OF COMMITTE
1. RECORD OF WHAT'S HAPPENING IN MEETING.
2. SEND OUT AGENDA.
3. DEAL WITH EMAILS/LETTERS
4. KEEP ALL OFFICIAL DOCUMENTS