Sick
A certificated teacher has 50 days of sick leave. This school year, you have noticed that the employee has taken sick leave on Mondays and Fridays on six different occasions. What do you do?
Follow the Progressive Discipline Guidance for Excessive Absenteeism in the HR Handbook.
A full-time classified employee (12-months) has a balance of 30 vacation days. The employee is asking to use 20 vacation days consecutively.
Do you approve or deny?
Follow the guidance in the Vacation (Classified Staff) document found in the HR Handbook.
Employees shall not be granted vacation exceeding 10 days. An employee may, at the discretion of the Superintendent or designee, be granted a vacation exceeding 10 days.
A paraprofessional trips during recess and hurts herself. What is the process?
Refer to the Worker's Compensation guide in the HR Handbook.
A Nutrition Services Assistant is currently out on medical leave under FMLA/CFRA. The Employee wants to attend in-person training for Nutrition Services. Should the employee be allowed to attend the training?
No, while an employee is on approved FMLA leave, they are not permitted to participate in work-related activities, including attending training sessions.
Teacher requests one (1) year of leave without pay on March 12 for the next school year due to emotional burnout. Will you approve it?
Yes, since the teacher requested the leave in advance (before hiring season).
*No, if she requests it in May, June, or July.
A certificated employee has a balance of 5 sick days. The employee had surgery, and the doctor writes a medical note excusing the employee from work for one (1) month. What happens?
The employee will exhaust their 5 sick days and then use sick differential pay for the remaining days.
A senior custodian sends a request for 5 vacation days during the first week of school.
Do you approve or deny?
Follow the guidance in the Vacation (Classified Staff) document found in the HR Handbook.
Blackout periods:
The beginning and the end of the school year
A health clerk injures herself at work (workers comp). The doctor issues a medical note clearing her to come back to work with work restrictions. What now?
The supervisor works with HR to determine reasonable accommodations.
A new teacher was hired on August 9, 2024. On 02/06/2025, she is requesting 12 weeks of Parental leave for the baby (born 12/01/2024). Can she?
No.
To be eligible for parental leave under the Education Code, an employee must have been employed by the District for 12 months.
Teacher is on leave without pay for one (1) school year. Wants to come to school to move her items from room A to room B. Can she?
No, while an employee is on approved leave, they are not expected to participate in work-related activities.
A certificated teacher submits a request in Frontline for Personal Necessity leave for 5 days. Under the reason, you see "Family trip to Disneyland".
Do you approve or deny?
Decline it. Follow the guidance in the Certificated Staff Leaves Document found in the HR Handbook.
How many vacation days classified employees may carry over from year to year?
15 days
CBA, Article VIII, J.Vacation Carryover
A classified employee was previously injured at work (workers comp). The doctor cleared him to return to work with no work restrictions. The employee needs to take time off for follow-up appointments related to the workers comp injury. What leave should he take (industrial leave, sick leave, personal necessity, vacation)?
AR 4113.41 Return to Work Program
Employees are to schedule medical appointments before or after work hours. If this is not possible, then they use their own sick leave.
The school secretary has ten sick days and five vacation days available. Her two-year-old child has a medical condition and needs to do physical therapy every Friday for the entire year. Is this allowed?
Yes, under FMLA/CFRA intermittent leave.
Eligibility depends on the position. Requirements: 1250 hours worked for the last 12 months and 1 year of service.
A media specialist was pregnant for one month. Employee had a miscarriage. The doctor placed her out for two (2) weeks. After returning to work, the employee is requesting five (5) days of Bereavement leave. Is she entitled to bereavement leave?
In California, employees are entitled to up to five days of reproductive loss leave following a reproductive loss event, such as a miscarriage, stillbirth, or failed adoption or surrogacy. This leave must be completed within three months of the event.
An ELP Enrichment Leader (classified employee) has been calling out sick regularly and she has exhausted all of her sick leave and vacation. The employee continues to miss work sporadically. What now?
Follow the Progressive Discipline Guidance for Excessive Absenteeism in the HR Handbook.
A classified employee has 27 vacation days. What is the maximum number of vacation payout days allowed?
Maximum of 5 days
Refer to CSEA CBA Article VIII, Section F
A SABA injures herself at work (workers comp). The doctor issues a medical note clearing her to come back to work and indicates an accommodation of "not allowed to work with students." What now?
The employee will need to provide a medical note with work restrictions (not accommodations).
An ECEC classroom assistant is taking temporary custody of two (2) foster kids at different times of the year. She is requesting 12 weeks of Parental Leave in September and another 12 weeks of Parental Leave in March. How many weeks of parental leave is she entitled to?
12 weeks per fiscal year (July 1 - June 30).
What is the maximum number of days of leave without pay that a classified employee can request?
Not to exceed thirty (30) calendar days
(CBA ARTICLE IV: LEAVES, H. PERSONAL LEAVE WITHOUT PAY)