Proxies and Ballots
What is a General Proxy?
Annual Meetings, Board Meetings, contract renewal dates, opening and closing dates for the pool.
What do you put in a management plan?
Specifies purposes of meetings as well as notice, quorum, voting and proxy procedures.
What are the by-laws?
A request to review some of the records.
What is a notice of intent? [Submit in writing to the Board of Directors or the Manager]
A list of directives given to the Manager and Board Members.
What is an action items list?
A proxy that tells who or how to vote.
What is a directed proxy?
What is a budget?
Lists rules and regulations for the community.
What are the CC & R's?
Records that are kept on employee's.
What are personnel records? [Private - may not ask to see them]
These are the guidelines for proper meeting procedures.
What is parliamentary procedure? [Robert's Rules of Order]
A written means of voting.
What is a ballot?
The first document in the hierarchy of a Community Association's Legal Documents.
The document that shows the locations of the homes, common areas, amenities and easements.
What is the plat?
A record of a private board meeting that is not made public.
What is executive session?
Subjects to be discussed at the meeting.
What is an agenda?
More than 1/2 of the votes cast.
What is a majority vote?
Lists of equipment, furniture, major supplies.
What is an inventory?
Committee Meetings, Board Meetings, Annual Meetings and Special Meetings.
What are the types of meetings?
Records regarding late payments.
What is the aging report, delinquency report? [this may not be viewed by homeowners. Private]
Discussion of a motion in detail.
What should NOT be put in meeting minutes?
When you cast all of your votes to one person.
What is cumulative voting?
Another place to keep track of important meetings, site visits, minutes and action items and other duties.
What is the Google Calendar?
A meeting where the presenters are seated facing the owners and requires registration of owners.
What is an Annual Meeting? [special meeting]
Records of lawsuits representing the Association.
What are litigation/legal files?
Record what was done, not what was said.
What are motion - based Minutes?