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Numbering Systems
Filing Systems
Terms
Miscellaneous
This and That
100
In this numbering system, each the time the patient is registered a new patient number is assigned by the provider and a new patient record is created.
What is "serial numbering system."
100
In this filing system, the patient's last name, first name and middle initial are used to file records when no numbering system is selected for use by the facility.
What is the "alphabetic filing system."
100
A phonetic indexing system allowing surnames (last names) that sound alike but are spelled differently to be filed together.
What is "Soundex."
100
The exchange of data among multiple software products is known as ___________.
What is "computer interface."
100
Sunny Valley Hospital uses the serial numbering system. The master patient index card should contain: A. all the numbers issued to the patient B. the first number issued to the patient C. the most recent number issued to the patient D. the one number issued to the patient
What is "all the numbers issued to the patient."
200
In the _________ numbering system, patient records must be retrieved from multiple locations in the filing system when previous records are requested, and the time needed to retrieve records increases.
What is "serial."
200
If two patients have identical names, file according to date of birth. If two patients have identical names and dates of birth, file alphabetically according to address in the following order:
What is "city name, state name, complete street name and street number."
200
In a _________ filing system, patient records are located throughout the facility in patient care areas under the control of the department that creates and uses them.
What is "decentralized."
200
Sally Jones presents to the ED department with lower-left abdominal pain. The ED physician asks the ED clerk to determine if the patient was previously seen in the facility. The quickest way for the ED clerk to obtain this information is to reference the _________ .
What is "master patient index."
200
The Quality Improvement (QI) department needs to obtain a list of patients discharged within the last three months with a diagnosis of diverticulitis. This information can be obtained from the _______ index.
What is "disease."
300
The patient is assigned a patient number the first time he/she is registered and the patient is reassigned that same number for all subsequent admissions and encounters in this numbering system.
What is "unit numbering system."
300
Facilities that have a large patient population typically use this type of filing system.
What is "numeric filing."
300
An automated _________ patient index consists of a computerized database of identification data about patients who have received health care services from a facility.
What is "master."
300
Hillcrest Hospital is conducting research on Alzheimer’s disease and wishes to obtain information from its state’s registry. Which information would be unavailable from the registry? A. incidence of disease B. number of cases C. patient names D. types of patients
What is "patient names."
300
The chief of surgery wants to determine the number of cholecystectomies performed over the last six months using a scope and as open surgeries. This information can be obtained from the _____________ index.
What is "procedure."
400
This numbering system is used in Veterans Affairs medical centers.
What is "social security numbering."
400
This filing system is used in health care facilities that assign a six-digit (or longer) patient number, and it is subdivided into three parts.
What is "terminal-digit filing."
400
A _________ is used to collect and sort data, and to perform statistical analysis and study.
What is "registry."
400
With alphabetic filing, which name is filed first? A. B. Polly Kim B. B. Kim C. Barbara Polly Kim D. Brenda Polly Kim
What is "B. Kim."
400
Dr. James is completing a report for a medical staff committee. He needs to determine the number of patients admitted by Dr. Tops for the month of July with the diagnosis of anemia. The best source for this information would be the _________ index.
What is "physician."
500
In this numbering system, patients receive a new number each time they are registered by the facility, and records from a previous admission or encounter are reassigned the new number. This results in all patient records being filed in the most current folder in one location.
What is "serial-unit numbering."
500
The following patient record numbers indicate what type of filing system? 13-50-04, 13-50-05 and 13-50-06.
What is "middle-digit filing."
500
A _______________ is a small elevator that transports records from one floor to another.
What is a "dumbwaiter."
500
The admissions clerk at Tops Hospital is responsible for entering patient registration information into a computerized system, which creates an admission log as well as daily census summaries. She enters the data into the ___________.
What is "ADT system."
500
Hillcrest Hospital is writing a retention policy for the health information management (HIM) department. Which index must be retained permanently?
What is "master patient."