Category 1: Classification Concept and Process
Which Factor in MClass has the highest weight? What is the percentage?
KNOWLEDGE 30%
If a position is vacant and was last classified by RCC 7 years ago, it should be submitted for Recertification prior recruitment.
Yes or No
Yes
What are the 3 primary documents that comprise the classification package ?
Signed PD, JDHS, and Org. Chart
The grade of Standard job descriptions (SJDs) is pre-determined.
Yes or No
Yes. Submit to RCC ?
A formal appeal can be based on increased volume of work.
No.
The reclassification of an existing position results in 3 possible outcomes. Name them.
Upgrade, Downgrade, No grade change
Adding COR duties to a position that did not serve as COR before is a reason for __________
Reclassification
•What does a strong JDHS look like? (What is RCC looking for?)
Strong JDHS must align with the PD and include specific details (numerical values, examples, and frequency, use the questions in the left column as a guide.
Framework jobs are fully pre-classified jobs that post can use without any modifications.
Yes or No
No. Standard Job Descriptions (SJDs) are fully pre-classified and cannot be modified except in the green/blue sections.
Formal appeals can be resolved by the Ambassador or his/her designee.
Yes or No
No.
All qualifications on the PD must be at the minimum level required and directly tied to the job duties.
Yes or No
Yes.
Every position must be reclassified every 5 years.
Yes or No
No.
JF-298 documents the pay grade of the position and is the official statement of the main duties and responsibilities of the position.
Yes or No.
Yes.
Give examples of job description types where the RCC determines the grade.
FJD, UJD, RJD.
Formal appeals are based on information submitted during the classification process. (e.g., PD, JDHS, job discussion, emails, JRRF, etc.)
Yes or No
Yes. How do post submit for formal appeal?
Who is responsible for position management and has the ultimate responsibility to prepare the PD and keep it current?
SUPERVISOR
MClass credits are given for duties and responsibilities that are regular and recurring.
Yes or No
YES… Any other?
Regular and Recurring or Infrequent but Critical.
What information do we need to include on the Org Chart?
Reporting line, Position titles, Current Grades, and Position numbers.
(Optional but recommended – OPS number, position status)
What do the different color codes (Black, Green, and Blue) mean in the SJD or FJD?
•Black – Do not make any changes
•Green – Insert Post Specific information/Value
•Blue – Leave or Remove
Informal Appeals are resolved by GTM/OE via RCC.
No.
- Informal appeal resolved at RCC level.
- Formal appeal resolved at OE level
It is the PCA responsibility "to complete" the JDHS with the assistance of the Supervisor.
Yes or No.
No. What is their role?
It is the PCA’s role "to review" the classification package for consistencies prior submitting to the RCC.
When making change(s) to the PD, it always requires position reclassification.
Yes or No
NO, it depends on…
1. Significant vs. Minor?
2. Vacant or Encumbered?
3. Who Classified?
4. When was it last classified?
Use decision tree to determine the appropriate classification.
Is it acceptable to include “desired” and “preferred” qualifications on the PD?
Yes or No
NOT acceptable. What is acceptable?
Minimum required!!!
How do I know if an SJD is applicable at my post or not?
Review the implementation guidance and FAQ
Can a supervisor file an informal appeal after recertification of a position?
No! Why is that ?